HVAC Inside Sales and Support Associate

Hedrick Associates, Inc.; Grand Rapids (MI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Premium-free HSA medical plan

Retirement account

Paid time off

Collaborative team environment

Job summary

Hedrick Associates, Inc. in Grand Rapids, MI, seeks an HVAC Inside Sales and Support Associate to join the HVAC Department alongside Outside Sales.

You will make equipment selections, prepare proposals, offer technical support, and manage project details from the first quote through completion. You will support hydronic and environmental equipment, coordinate startups with field technicians, and help contractors, engineers, and end users with selection and design, while maintaining strong

Qualifications

• Bachelor's degree in Mechanical Engineering or equivalent work experience.
• 3–5 years of experience with mechanical HVAC systems.
• Working knowledge of Microsoft Office and content management systems.
• Ability to run manufacturer equipment selection programs.
• Strong customer service skills and good judgment about escalation.
• Accurate work and strong organization with multiple projects.
• Comfort with sales conversations and presenting solutions.
• Occasional site visits and customer events.

Responsibilities

• Make equipment selections, prepare proposals, offer technical support, and manage project details from the first quote through project completion.
• Support a wide range of hydronic and environmental equipment and services.
• Quote parts and labor for cooling tower repairs and coordinate work.
• Place orders with manufacturers and suppliers and keep project data up to date.
• Coordinate and schedule equipment startups with field technicians and customers.
• Enter startup, warranty, and back-charge paperwork into software.
• Work with factory technical support to resolve issues.
• Build and maintain strong relationships with customers and vendors.
• Provide training to contractors and end users as needed; attend events.

Skills

HVAC systems

Customer service

Sales conversations

Organization

MS Office

Content management systems

Equipment selection programs

Site visits

Education

Bachelor's degree in Mechanical Engineering

Equivalent work experience

Tools

Equipment selection software

Job description

Founded in 1982, Hedrick Associates is a leading manufacturers’ representative firm specializing in precision HVAC and critical power solutions.Headquartered in Grand Rapids, we serve customers across Michigan and Northern Indiana.With a team of over 50 professionals—including sales engineers, technical support staff, and manufacturer-certified field technicians—we offer unmatched expertise and customer support at every stage of an engineered project.Our strong partnerships with top manufacturers and decades of industry experience make us a trusted resource for consulting engineers, contractors, and end users alike.

Who You Are:

You're a technically minded problem solver with a background in mechanical HVAC systems, and you like helping customers find the right equipment and explaining it clearly.You're detail-oriented and take pride in getting selections, quotes, and paperwork right the first time.You stay organized, balance several projects at once, and prioritize so nothing slips.You listen to customers, resolve their problems to their satisfaction, and know when an issue needs to be escalated.You're comfortable presenting products and solutions, and you're a team player who builds strong working relationships with contractors, engineers, end users, manufacturers, vendors, and your own coworkers.You plan and organize your own work and don't need close supervision.

What You\'ll Do:

The HVAC Inside Sales and Support Associate works alongside our Outside Sales team in the HVAC Department.You\'ll make equipment selections, prepare proposals, offer technical support, and manage project details from the first quote through project completion.You\'ll support a wide range of hydronic and environmental equipment and services, including cooling towers, boilers, pumps, filtration, heat pumps, chillers, hydronic accessories, water treatment, cooling tower repairs, VRF and split systems, indoor air quality products, humidification systems, rooftop units, DOAS systems, and packaged systems.

• Build deep technical knowledge of the hydronic and environmental products Hedrick represents and how they\'re applied.
• Prepare proposals, technical documentation, and submittal drawings for customers.
• Answer technical support and application calls on hydronic and environmental HVAC products.
• Help contractors, engineers, and end users with equipment selection and design, and support them through installation, pre-startup, startup, and post-startup.
• Support cooling tower repair projects by quoting parts and labor and coordinating the work.
• Place orders with manufacturers and suppliers, and keep project data up to date in Hedrick\'s software.
• Coordinate and schedule equipment startups with our field technicians and customers.
• Compile and enter startup, warranty, and back-charge paperwork into Hedrick and manufacturer software.
• Work with factory technical support to resolve application, design, technical, service, and warranty issues.
• Build and maintain strong relationships with customers, coworkers, manufacturers, and vendors.
• Give contractors and end users technical and service training as needed, including occasional site visits.
• Help the Parts Department with warehouse work, parts sales, and inventory management as needed.
• Attend customer events, such as Lunch & Learns, when approved by your manager.

What We\’re Looking For in a Candidate:

• A bachelor\'s degree in Mechanical Engineering or equivalent work experience
• Three to five years of experience with mechanical HVAC systems
• Working knowledge of Microsoft Office and content management systems
• Ability to run manufacturer equipment selection programs
• Strong customer service skills and good judgment about when to escalate
• Accurate work and strong organization, with the ability to prioritize several projects
• Comfort with sales conversations, including presenting products and solutions to customers
• Availability for occasional site visits and customer events

What We Can Offer:

• Competitive pay
• Comprehensive benefits including a premium-free HSA medical plan
• Retirement account
• Paid time off (PTO)
• A collaborative team environment

We’re a team that values accountability, accuracy, and customer satisfaction.If you’re looking for a place to contribute, grow, and be appreciated for your hard work, we want to hear from you.Apply today!

Hedrick Associates is a Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.