HVAC Dispatch Specialist — Real-Time Scheduling

HVAC company; Evansville (IN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical

Vision

PTO + Paid Holidays

401(k) with employer match

Competitive Pay

Job summary

HVAC Company seeks an experienced Dispatcher for HVAC Services to coordinate field technicians and manage high-volume service schedules. The role focuses on real-time scheduling, work order management, and clear customer communication to optimize efficiency and satisfaction.

The ideal candidate has 1–3+ years in dispatch/scheduling, strong organizational and problem-solving skills, and experience with field service management software.

Qualifications

• High school diploma or GED required.
• 1-3+ years of dispatching or scheduling experience (HVAC, plumbing, electrical preferred).
• Strong organizational, verbal and written communication skills.
• Ability to remain calm in fast-paced, high-volume environments.
• Strong customer service and problem-solving abilities.
• Medical, Vision, PTO + Paid Holidays, 401(k) with employer match, Competitive Pay.

Responsibilities

• Schedule, dispatch, and route HVAC service technicians based on priority, skill set, location, and availability.
• Monitor technician schedules in real time and adjust for emergencies, delays, or cancellations.
• Gather accurate service details and enter work orders into the system.
• Provide appointment confirmations, arrival windows, and updates to customers.
• Create, update, and close service tickets in dispatch or field service software.
• Communicate clearly with technicians regarding job expectations, parts availability, and schedule changes.

Skills

Dispatch coordination

Scheduling

Customer communication

Problem solving

Organizational skills

Calm under pressure

Education

High school diploma or GED

Tools

Field service management software

Job description

HVAC Company seeks an experienced Dispatcher for HVAC Services to coordinate field technicians and manage high-volume service schedules. The role focuses on real-time scheduling, work order management, and clear customer communication to optimize efficiency and satisfaction.

The ideal candidate has 1–3+ years in dispatch/scheduling, strong organizational and problem-solving skills, and experience with field service management software.