Administrative Assistant

Aire Serv; Melbourne (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Aire Serv Melbourne, FL is seeking an Administrative Assistant to provide essential support for the HVAC Installation Department. The ideal candidate brings 2+ years of admin experience and is detail-oriented, organized, and capable of multitasking in a fast-paced office.

You will work with vendors to obtain quotes, enter and track purchase orders and invoices, and assist with permits, scheduling, invoicing, and service requests. Proficiency in Service Titan and strong communication are valued.

Qualifications

• 2+ years of administrative service experience.
• Detail-oriented with strong organizational skills.
• Multitasking and time management abilities.
• Ability to work independently to complete assignments.
• Strong written and verbal communication skills.
• Willingness to learn new methods.

Responsibilities

• Provide administrative support for the HVAC Installation Department.
• Work with vendors to obtain quotes for customer estimates.
• Enter and track purchase orders and invoices.
• Order permits and inspections and monitor job progress.
• Assist with invoicing, bookkeeping, estimates, and service requests.
• Maintain schedules for offices, installations, and dispatch coordination.
• Support HVAC field technicians and coordinate with lead coordinators.
• Track repairs in Service Titan.
• Collaborate with managers on other administrative duties.

Skills

Administrative experience

Detail-oriented

Multitasking

Independent work

Written communication

Verbal communication

Service Titan

Tools

Service Titan

Job description

Future Opening: Administrative Assistant

Qualifications

• 2+ years of administrative service experience
• Detail-oriented, with superior organizational skills
• Multitasking and Time Management skills
• Ability to work independently to complete assignments
• Strong written and verbal communication skills
• Good work ethic and willingness to learn new methods |

Responsibilities

• The HVAC Install Admin Assistant position is responsible for performing all administrative support related to the HVAC Installation Department
• The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure
• Work closely with vendors to retrieve quotes for customer estimates
• Enter and track purchase orders and invoices
• Order permits and inspections and maintain the progress of jobs
• Assist with the invoicing process, bookkeeping procedures and collections, and preparation of estimates and service requests
• Maintain office, HVAC Installation jobs, and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers
• Assist management with material orders and tracking
• Provide support to HVAC field technicians
• Track repairs and work completed in trade software, Service Titan
• Work closely with lead HVAC Installation coordinators and managers on all other administrative duties

At Aire Serv®, we’re a proud team of uniformed experts who work hard to be the leaders in the industry – and take the time to do the job right. We believe that hard work should be compensated. So the more you work and the better you perform, the more you’ll take home. The very best surround themselves with the best, and be amongst them.

Compensation: $15.00 - $17.00 per hour

We believe in doing the job right. And part of the job is creating a company worth working for. So when you put on that Aire Serv® uniform, you become part of a place that will take care of you the way our franchise owners take care of their own family and friends. Grounded in honesty, integrity, and no surprises. Excellent customer service can’t happen without happy, motivated, and committed employees. Which is where you come in. People like you make what the Aire Serv franchise owners do possible and creating a team that shares and exemplifies our values is as important as providing quality service for heating and cooling systems.

*All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Aire Serv® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

What makes you a good candidate for this position? *

Give an example of a time when you were able to take an unsatisfied customer and turn him into a satisfied one. *

Are you willing and able to commute to our office? *

Can you work in a position with weekly/monthly sales goals *