Human Resources Office Assistant

Bard College; City of Hudson (NY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance options

Retirement plans (TIAA)

Generous vacation, sick, and personal/

and more

Job summary

Bard College seeks a reliable Office Assistant to support a busy Human Resources office, handling phones, walk-ins, onboarding, employee files, and general clerical tasks.

This full-time, non-exempt role requires an associate degree (bachelor preferred), two years’ office experience, and proficiency with Google Suite and MS Office, with reporting to the Director of Human Resources.

Must be organized, detail-oriented, and able to maintain confidentiality in a diverse, welcoming environment.

Qualifications

• Associate degree required, Bachelor degree preferred.
• Two years’ experience in an office setting.
• Ability to use discretion with confidential matters.
• Proficiency with Google Suite and MS Office.
• Ability to learn new platforms and software.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Demonstrated commitment to providing a welcoming environment for all employees.

Responsibilities

• Assign and process new employee onboarding.
• Support new employees in completing onboarding.
• Assist in creating and maintaining employee files.
• Complete employment verifications.
• Track completion of online trainings.
• Maintain record retention/destruction log.
• Monitor Human Resources email account by responding to and delegating messages appropriately.
• Answer phone calls in a professional manner.
• Greet all visitors to the department and direct them to the appropriate staff member.
• Use independent discretion in all communication.
• Assist department personnel as needed.
• Other duties as assigned.

Skills

Discretion with confidential matters

Strong written and verbalcommunication

Strong organizational skills

Strong customer service skills

Ability to multitask

Education

Associate degree

Bachelor degree preferred

Tools

Google Suite

MS Office

Job description

Bard College, a liberal arts college on the Hudson River, is a private institution working in the public interest.

Bard College seeks a full-time Office Assistant for a busy Human Resources office. Duties include but are not limited to: answering phones, greeting walk-ins, answering general questions related to the Human Resources department, assisting with creating and maintaining employee files, and providing general office support for the department.

This is a full-time, non-exempt, 12 month per year position reporting to the Director of Human Resources. The successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation and religion.

About Bard:

Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education.

Essential Duties:

• Assign and process new employee onboarding
• Support new employees in completing onboarding
• Assist in creating and maintaining employee files
• Complete employment verifications
• Track completion of online trainings
• Maintain record retention/destruction log
• Monitor Human Resources email account by responding to and delegating messages appropriately
• Answer phone calls in a professional manner
• Greet all visitors to the department and direct them to the appropriate staff member
• Use independent discretion in all communication
• Assist department personnel as needed
• Other duties as assigned

Required Knowledge, Skills, and Abilities:

• Associate degree required, Bachelor degree preferred
• Two years’ experience in an office setting
• Ability to use discretion with confidential matters
• Proficiency with Google Suite and MS Office
• Ability to learn new platforms and software
• Strong organizational skills and attention to detail
• Ability to multitask and remain focused through interruptions
• Strong written and verbal communication skills
• Strong customer service skills
• Demonstrated commitment to providing a welcoming environment for all employees

Compensation:

$27/hour

Benefits Overview:

• multiple health insurance options
• TIAA retirement plans
• generous vacation, sick, and personal time
• and more

Equal Employment Opportunity Statement:

Bard is an equal-opportunity employer, and we welcome applications from those who contribute to our diversity. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

AA/EOE