HR Office Assistant: Welcoming, Organized Support

Bard College; City of Hudson (NY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance options

Retirement plans (TIAA)

Generous vacation, sick, and personal/

and more

Job summary

Bard College seeks a reliable Office Assistant to support a busy Human Resources office, handling phones, walk-ins, onboarding, employee files, and general clerical tasks.

This full-time, non-exempt role requires an associate degree (bachelor preferred), two years’ office experience, and proficiency with Google Suite and MS Office, with reporting to the Director of Human Resources.

Must be organized, detail-oriented, and able to maintain confidentiality in a diverse, welcoming environment.

Qualifications

• Associate degree required, Bachelor degree preferred.
• Two years’ experience in an office setting.
• Ability to use discretion with confidential matters.
• Proficiency with Google Suite and MS Office.
• Ability to learn new platforms and software.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Demonstrated commitment to providing a welcoming environment for all employees.

Responsibilities

• Assign and process new employee onboarding.
• Support new employees in completing onboarding.
• Assist in creating and maintaining employee files.
• Complete employment verifications.
• Track completion of online trainings.
• Maintain record retention/destruction log.
• Monitor Human Resources email account by responding to and delegating messages appropriately.
• Answer phone calls in a professional manner.
• Greet all visitors to the department and direct them to the appropriate staff member.
• Use independent discretion in all communication.
• Assist department personnel as needed.
• Other duties as assigned.

Skills

Discretion with confidential matters

Strong written and verbalcommunication

Strong organizational skills

Strong customer service skills

Ability to multitask

Education

Associate degree

Bachelor degree preferred

Tools

Google Suite

MS Office

Job description

Bard College seeks a reliable Office Assistant to support a busy Human Resources office, handling phones, walk-ins, onboarding, employee files, and general clerical tasks.

This full-time, non-exempt role requires an associate degree (bachelor preferred), two years’ office experience, and proficiency with Google Suite and MS Office, with reporting to the Director of Human Resources.

Must be organized, detail-oriented, and able to maintain confidentiality in a diverse, welcoming environment.