Human Resources Generalist II

NC Community Colleges; North Carolina; On-site; USD 42,000 - 54,000; Full time

Job summary

NC Community Colleges is seeking a Generalist to support the Human Resources office with outstanding customer service to employees and the public. The role centers on managing the Colleague/HRIS system, keeping employee data accurate, and backing up the HR Director on HR activities, policies, and procedures.

The position requires a Bachelor's degree in business administration, HR, or related field, with at least two years of HR experience.

Qualifications

• Two years of Human Resource professional experience required.
• Excellent organizational skills with attention to detail and accuracy.

Responsibilities

• Manage the Colleague/HRIS system and files, ensuring employee information is up to date and accurate.
• Back-up HR Director regarding HR activities, policies, and procedures; prepares correspondence and memoranda; coordinates area assignments.
• Maintain file room; imaging files to HR cloud system; respond to employee verification requests.
• Assist with orientations, open enrollment, health fairs, and other employee events.
• Generate monthly board reports for meetings.
• Track training materials and coordinate with Marketing/IT for employee directory accuracy.

Skills

HR experience

Attention to detail

Confidentiality

Education

Bachelor's degree in business administration or HR

Master’s degree (preferred)

Tools

Microsoft Office Suite

HRIS/Colleague systems

Job description

• Two years of Human Resource professional experience required.
• Bachelor’s degree in business administration, human resources, or related field of study
• Ability to exercise critical human relations skills in establishing and maintaining effective working relations with employees, retirees, students, college community and the public
• Organizational skills with attention to detail and accuracy and the ability to maintain confidentiality are imperative

Preferred Qualifications

• Master’s degree from an accredited institution
• Three years human resource experience
• PHR (Certified Professional or Professional in Human Resources Certification)
• Working knowledge of Microsoft Office Suite
• Ability to use Colleague or HRIS database systems and Internet, and maintain confidentiality

Position Description

GENERAL FUNCTION:

The generalist provides support to the Human Resources office as well as excellent customer service to employees and the general public in a timely, cooperative, courteous, and professional manner. The primary responsibility will consist of managing the Colleague/HRIS system and files, making sure all employee information is up to date and accurate. In addition, this position will back-up the human resource director regarding human resource activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment. Compliance and confidentiality are extremely imperative.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages the HRIS system, assuring all information is entered accurately and timely. Review and analyzes data to check for accuracy.
• Works with the payroll coordinator assuring pay and position codes are updated as needed, and accurate. Communicating regularly to meet billing/payroll deadlines.
• Process Employee Action Change and Computer Access Request Forms after the appropriate signatures are obtained.
• Assists Director with coordinating employee events, including orientations, open enrollment, health fairs, opening day events and others as needed.
• Backs up the HR Director in her/his absence for benefit administration and other employee related items (Leave approvals, etc.).
• Maintains the file room, assuring files are maintained per institutional policy (organization and retention), imaging files to the HR cloud system.
• Responds to employee verification requests and other requests for information related to employment (Public/PLSF).
• Conducts initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefit documentation.
• Reads, understands, and reviews documents for accuracy and relevant information, proofreads and edits, request additional information or corrections from hiring managers.
• Completes weekly, monthly and year-end reports regarding terminations, transfers, and new hires.
• Maintains HR policy boards, making sure all comply with NC Community College System, State and Federal guidelines.
• Assists or backup the HR Director with data collection for annual reports (Staff Information, Ipeds, ACA).
• Makes suggestions for improvements in areas of need.
• Track 30-60-90-day performance reviews through coordination with hiring managers using electronic communication.
• Communicate with Marketing/IT for accuracy of electronic employee directory on company website and phone system.
• Guide employees on where to access policy.
• Track required training materials through Vector Solutions.
• Generate monthly board reports for meetings.