Human Resources Generalist II

Brunswick-Community-College; Bolivia (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

Brunswick-Community-College is seeking a Generalist to support the Human Resources office and provide excellent customer service to employees and the public. The primary focus is managing the Colleague/HRIS system to keep employee data accurate and up-to-date.

This role also backs up the HR Director and supports communications, policy compliance, and reporting. Responsibilities include coordinating orientations and open enrollment, keeping files organized, and generating routine HR reports.

Qualifications

• Two years of HR professional experience required.
• Bachelor’s degree in business administration, human resources, or related field of study is required.
• Ability to exercise critical human relations skills in establishing and maintaining effective working relations with employees, retirees, students, college community and the public.
• Organizational skills with attention to detail and accuracy and the ability to maintain confidentiality are imperative
• PHR certification is desirable.

Responsibilities

• Manage the HRIS system and ensure information is entered accurately and timely.
• Back-up the HR Director for benefits administration and HR processes.
• Prepare various correspondence and memoranda; coordinate HR activities.
• Coordinate employee orientations, open enrollment, health fairs, and opening day events.
• Maintain HR policy boards and ensure compliance with NC State guidelines.
• Generate monthly reports on terminations, transfers, and new hires.
• Respond to employee verification requests and information requests related to employment.
• Maintain and organize HR files and digital imaging in the HR cloud.
• Track training materials and update Vector Solutions records.
• Collaborate with Marketing/IT to maintain the employee directory.

Skills

Two years HR experience

Excellent customer service

Attention to detail

Maintaining confidentiality

Education

Bachelor’s degree in business administration, HR or related field

Master’s degree

PHR certification

Tools

Colleague/HRIS systems

Microsoft Office Suite

Internet

Job description

The generalist provides support to the Human Resources office as well as excellent customer service to employees and the general public in a timely, cooperative, courteous, and professional manner. The primary responsibility will consist of managing the Colleague/HRIS system and files, making sure all employee information is up to date and accurate. In addition, this position will back-up the human resource director regarding human resource activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment. Compliance and confidentiality are extremely imperative.

• Manages the HRIS system, assuring all information is entered accurately and timely. Review and analyzes data to check for accuracy.
• Works with the payroll coordinator assuring pay and position codes are updated as needed, and accurate. Communicating regularly to meet billing/payroll deadlines.
• Process Employee Action Change and Computer Access Request Forms after the appropriate signatures are obtained.
• Assists Director with coordinating employee events, including orientations, open enrollment, health fairs, opening day events and others as needed.
• Backs up the HR Director in her/his absence for benefit administration and other employee related items (Leave approvals, etc.).
• Maintains the file room, assuring files are maintained per institutional policy (organization and retention), imaging files to the HR cloud system.
• Responds to employee verification requests and other requests for information related to employment (Public/PLSF).
• Conducts initial new employee orientation for purposes of ensuring appropriate completion of payroll and benefit documentation.
• Reads, understands, and reviews documents for accuracy and relevant information, proofreads and edits, request additional information or corrections from hiring managers.
• Completes weekly, monthly and year-end reports regarding terminations, transfers, and new hires.
• Maintains HR policy boards, making sure all comply with NC Community College System, State and Federal guidelines.
• Assists or backup the HR Director with data collection for annual reports (Staff Information, Ipeds, ACA).
• Makes suggestions for improvements in areas of need.
• Track 30-60-90-day performance reviews through coordination with hiring managers using electronic communication.
• Communicate with Marketing/IT for accuracy of electronic employee directory on company website and phone system.
• Guide employees on where to access policy.
• Track required training materials through Vector Solutions.
• Generate monthly board reports for meetings.
• Other duties as assigned

• Two years of Human Resources professional experience required.
• Bachelor’s degree in business administration, human resources, or related field of study
• Ability to exercise critical human relations skills in establishing and maintaining effective working relations with employees, retirees, students, college community and the public
• Organizational skills with attention to detail and accuracy and the ability to maintain confidentiality are imperative

• Master’s degree from an accredited institution
• Three years human resource experience
• PHR (Certified Professional or Professional in Human Resources Certification)
• Working knowledge of Microsoft Office Suite
• Ability to use Colleague or HRIS database systems and Internet, and maintain confidentiality