Human Resources Generalist - Recruiting & Payroll

UNKNOWN; Elkins (WV); On-site; USD 50,000 - 70,000; Full time

Job summary

Unknown is seeking a Human Resource Generalist to manage daily HR operations focused on recruitment and payroll. You will handle confidential employee records and support the HR team with onboarding and benefits processing.

You will assist in hiring, screening applicants, maintaining HRIS data, and ensuring compliance with applicable laws while supporting training, performance management, and employee inquiries.

Qualifications

• Strong verbal and written communication abilities.
• Excellent interpersonal and conflict-resolution skills.
• Excellent organizational skills with attention to detail.
• Demonstrated time management and prioritization capabilities.
• Analytical thinker with problem-solving approach.
• Ability to maintain confidentiality of employee information.

Responsibilities

• Manages recruitment processes, including posting jobs and screening applicants.
• Oversees payroll activities and accuracy of timecards and payroll processing.
• Ensures compliance with federal, state, and local employment laws.
• Maintains HRIS data accuracy and supports open enrollment in HRIS.
• Provides employee relations support and customer service to staff and management.
• Coordinates training, onboarding, and performance management documentation.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Analytical skills

Confidentiality

Education

Bachelor’s degree in HR or related field

Job description

Job Summary

The Human Resource Generalist is responsible for the daily functions of the Human Resources department specific to recruitment and payroll responsibilities.

Duties and Responsibilities

• Maintains high standards of confidentiality of all employee records and information.

Recruitment & Retention

• Assists in maintaining the applicant tracking system making sure jobs are posted timely, closed, and all email announcements are sent out in a timely manner to employees, successful and unsuccessful candidates.
• Assists hiring managers with identifying and screening potential employees.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Ensures all pre-employment requirements are met including candidates OIG/GSA/Sam search, references, credentials, verifying experience, education, E-Verify, background check and drug screening.
• Arranges meeting locations, travel, and/or accommodations for applicants.
• Coordinates and conducts employee orientation.
• Organizes training and development initiatives.
• Seeks and registers for job fairs, attending when appropriate.

Payroll

• Responsible for reconciling timecards, including reviewing employee timecards to ensure accuracy, identifying any discrepancies, and approving the hours worked before they are submitted for payroll processing; this includes checking for errors like missed punches, incorrect job codes, and improper lunch punches.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including timecards, salaries, benefits, expenses, garnishments, taxes, and other deductions, in compliance with government regulations.
• Assists with proofing payroll prior to submitting to the Director of Human Resources and CFO for submission.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures accurate and timely processing of new hires.
• Ensure compliance with federal, state, and local payroll, wage, hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software workflows and procedures.

Expenses

• Reviewed and verified supporting documentation for all expenses prior to submitting to management for final approval.

Benefits (Back Up)

• Processes new hire information and employee changes.
• Utilize the HRIS system to maintain complete and up-to-date records.
• Assist with Open Enrollment in HRIS and Open Enrollment employee events.

Training

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.

Performance

• Manages Performance Management in HRIS including job description maintenance, creating, along with the manager, performance reviews for all positions
• Responsible for managing job performance reviews
• Monitor Performance Management program for efficiency and recommends improvements as necessary.

Credentialing

• Works closely with the credentialing human resources generalist to ensure references are received timely

Employee Relations

• Maintains personnel files in compliance with applicable legal requirements.
• Provides excellent customer service while being friendly and courteous to all employees and patients.
• Provide support to employees in various HR-related topics and resolve any issues that may arise, elevating matters to the Human Resources Lead when appropriate.
• Provide guidance to employees and managers on human resources policies and procedures.
• Assist in development and implementation of human resource policies and Standard Operating Procedures (SOP).
• Maintains and updates human resources documents, such as employee handbook, job descriptions, competencies, and performance evaluations.

HRIS

• Proficiency with the ability to quickly learn the organization’s HRIS and talent management systems and keep up to date on system updates.
• Attends monthly update meetings for HRIS
• Serve as subject-matter expert regarding all HRIS function, responsible for maintenance of system specifically Talent Management, Performance Management
• Optimize HRIS system and workflows.
• Supports HRIS Super Users.

Analytics and Reporting

• Performs personnel audits.
• Assists with performance metric reports

Other

• Prepares basic correspondence relating to personnel matters.
• Performs other duties as assigned.

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• One to three years of human resources management experience preferred.
• Current human resources and/or compensation credentials or certification, such as PHR, SPHR, SHRM-CP, or SHRM-SCP.

Certificates, Licenses and Registrations

Will need to keep current licenses as required by federal, state, or other regulatory agencies.

Required Skills and Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks, delegating when appropriate.
• Ability to function well in a high-paced and, at times, stressful environment.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with, or able to quickly learn, HRIS and talent management systems.