HR Generalist

Youth and Family Advocates; Town of Florida (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

An established organization is seeking an HR Coordinator to assist with onboarding and core HR tasks. Responsibilities include managing personnel files, supporting recruitment activities, and ensuring compliance with HR policies. Candidates should have an AA Degree or equivalent experience, with proficiency in Microsoft Suites and strong organizational skills. This position involves multitasking in a busy environment, showing respect and professionalism in all interactions.

Qualifications

• 2+ years of related work experience in HR or similar field.
• Computer literacy including word processing and spreadsheet skills.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate employee onboarding process and HR tasks.
• Assist with recruitment activities including job postings.
• Maintain personnel files and ensure compliance with documentation.

Skills

HR operations

Organizational skills

Microsoft Suites proficiency

Customer service

Verbal and written communication

Education

AA Degree or business school preferred

Job description

This position assists with the coordination of the employee onboarding process and completes core HR tasks as required, which may include posting vacant positions, attending job fairs, making job offers, conducting background checks, personnel record keeping system, processing employee terminations and transfer, and managing the HR side for relicensures and monitoring. This position may handle high level HR tasks and provide back-up support to the HR Director and Senior HR Generalist.

Essential Functions

• Authority to formulate, affect, interpret, or implement HR policies or operating practices.
• Carries out major assignments in conducting the HR operations of the business.
• Performs HR functions that affect business operations to a substantial degree.
• Involved in planning short- and long-term HR business objectives.
• Ability to arrive/report to work on time and ready to work.
• Ability to abide by principles of EEO compliance and a workplace of dignity and respect.
• Ability to work cooperatively in a group/team setting.
• Ability to demonstrate a positive attitude and consistently provide timely, professional customer service.
• Ability to show respect to others.
• Ability to abide by core values, mission statement and Policy and Procedures of the agency.
• Have strong organizational skills with demonstrated ability to handle multiple tasks while maintaining composure under stress.
• Carries out delegated assignments in conducting the operations of the business.
• Ability to prioritize tasks based on time constraints.
• Ability to take initiative.
• Ability to develop tracking systems to ensure compliance with deadlines.
• Requires verbal, written and computer skills as well as the ability to maintain confidentiality.
• Ability to work independently on assignments.
• Proficiency in Microsoft Suites.

***THESE ESSENTIAL JOB FUNCTIONS ARE NOT TO BE CONSTRUED AS A COMPLETE STATEMENT OF ALL DUTIES PERFORMED. EMPLOYEES WILL BE REQUIRED TO PERFORM OTHER JOB-RELATED MARGINAL DUTIES AS REQUIRED***

Education

AA Degree or business school preferred; 2+ years related work experience; computer literacy including word processing/spreadsheet.

Physical Requirements

Ability to bend, stand, lift, and carry 25 pounds.

HR Specific job responsibilities include but are not limited to:

On-boarding

• Back up for the low volume prevention programs, to include offers, onboarding, terms, and organizational charts.
• Back up for recruitment activities: including posting, advertising, recruiting, and attending job fairs.
• Back up for the Live-Scan for Level 2 federal background screen fingerprint machine for new hires, volunteers/interns and current YFA staff who require reprinting for 5-year re-screens.
• Uploads and tracks education, driver’s license, and certifications in the HRIS database.
• Oversees personnel file maintenance, including utilization of checklists & spreadsheets to ensure that files are current.
• Update and organize employee job descriptions and ensure that updated job descriptions are available to all employees on SharePoint.
• Tracks and communicates probationary performance evaluations that are due, following up to ensure that evaluations have been completed timely, and if not, reporting to program management which evaluations remain outstanding.
• Responsible for the organization, coordination, and accurate maintenance of personnel files, including preparation of files for audit/QI purposes for all relicensures and monitoring for HR related items.
• Assists with the oversight of employee paperwork sent to supervisors for completion or return, such as auto insurance requests, driver’s licenses, five-year background re-screens, updated HR forms, plans and handbook; and ensures that all personnel files are accurate and complete.
• Handles annual certification renewals for Case Managers and ensures timely renewal and payment.

General HR Responsibilities

• Assists with the organization, coordination, and daily workflow of HR tasks.
• Conducts other duties as assigned by immediate supervisor or management.
• Manage DCF required trainings annually, creating events, tracking completion, and ensure all updated trainings are completed annually.
• Assist with the backlog of items to ensure items have been scanned in and saved properly, prior to archiving files.
• Lead on all relicensure/monitoring to collect information from various departments to ensure items are provided timely and accurately.