Human Resources Coordinator

TalentBurst, an Inc 5000 company; City of Rochester (NY); On-site; USD 38,572 - 44,083; Part time

Job summary

A leading HR services provider is hiring an HR Associate in Rochester, NY. The role includes preparing new hire paperwork, conducting training, and managing the electronic record keeping system. Candidates must have a minimum of two years of HR experience and a high school diploma. The company offers competitive pay ranging from $28.00 to $32.00 per hour. The associate will interact with diverse personalities and help maintain compliance with federal regulations.

Qualifications

• Minimum of two years of experience in Human Resources required.
• Must understand Federal and State employment laws.
• HR certificate preferred.

Responsibilities

• Prepares new hire paperwork and tracks return of enrollment materials.
• Conducts new hire and termination meetings.
• Responds to employee questions on forms, benefits and HR processes.
• Manages the electronic employee record keeping system.
• Completes employment and payroll verifications within 48 business hours.

Skills

Understanding of Federal and State employment laws

Strong computer skills

Strong interpersonal skills

Attention to detail

Ability to handle multiple tasks

Education

High School Diploma or equivalent

HR certificate (preferred)

Tools

MS Office

Job description

Provides a wide variety of Human Resources (HR)-related support including but not limited to processing benefits with providers, compiling employment records, coordinating new hire and termination documents and processes, and responding to employee inquiries for a wide variety of subjects. Maintains electronic employee record keeping system and the HR database of employee records. Responsible for accurate data entry to the HRIS benefit systems, and other platforms. May assist with reporting from the Human Capital Management (HCM) system to validate and reconcile benefits provider invoices.

ESSENTIAL FUNCTIONS

• Prepares new hire paperwork and tracks return of all enrollment materials and policy signoffs. Follows up with employees as needed.
• Conducts new hire and termination meetings as needed.
• Responsible for benefits coordination including data entry of enrollment/change forms to carrierâ€TMs database.
• Responds to employee questions on forms, benefits and HR processes. Also provides support as needed to others on the HR team.
• Manages the electronic employee record keeping system. Creates new folders for new hires, scans and files employee documents on a weekly basis into the system of record.
• Maintains the HRIS data and employee records.
• Manages updating and posting cross-site digital content on a bi-weekly basis.
• Acts as champion for employee events (potlucks, celebrations, contests, etc.).
• Acts as liaison with department managers and security for administration of badging process for building access and timekeeping.
• Acts as backup to receptionist and may provide coverage for daily lunches and breaks when needed.
• Assists Safety department as necessary.
• Completes employment and payroll verifications within 48 business hours.
• Organizes all HR department records.
• Assists HR team in responding to internal and external audits in a timely manner.
• Assists HR team with responding to subpoenas as needed.
• Provides support to others in Human Resources on miscellaneous routine assignments and/or projects.
• Carries out duties in compliance with established business policies.

Education/Experience

• High School Diploma or equivalent required.
• Minimum of two (2) years of experience in Human Resources, or related field required.
• HR certificate preferred.

Knowledge/Skills

• Ability to understand Federal and State employment laws required.
• Basic knowledge about benefits and leave laws preferred.
• Strong computer skills required, including word processing, database and spreadsheet experience (i.e., MS Office).
• Ability to handle a high volume of work required.
• Attention to detail and accuracy is crucial.
• Must be very well organized, accurate, thorough and monitor work for quality.
• Ability to handle multiple tasks with the ability to prioritize required.
• Must be able to effectively interact and communicate with people of diverse backgrounds, cultures, and personalities. Strong interpersonal skills are a necessity.
• Ability to maintain confidentiality a must.
• Works under general supervision with routine activities and when following established policies and procedures. Receives more detailed instruction on new assignments and issues of complex nature.

Seniority level

Associate

Employment type

Contract

Job function

Human Resources

Industries

Pharmaceutical Manufacturing, Biotechnology Research, Human Resources Services

Location: Rochester, NY

Pay range: $28.00/hr – $32.00/hr