Human Resources Coordinator

RT-Connections, LLC; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

A leading human resources firm in Texas is seeking an experienced Administrative Assistant. This full-time role involves drafting emails, preparing benefit files, conducting I-9 audits, and maintaining HR documentation. The ideal candidate will have at least 3 years of experience handling confidential records, possess advanced Excel skills, and demonstrate strong organizational and communication abilities. A positive team attitude and the ability to adapt to changing priorities are essential for success in this position.

Qualifications

• At least 3 years of administrative assistant experience with confidential records.
• Experience in human resources or advanced education in human resources courses.
• Ability to plan and adapt to changing priorities with minimum supervision.
• Advanced Microsoft Excel skills.
• Strong planning, organization, and prioritization.
• Strong interpersonal communication and teamwork.
• Positive, dependable team player.

Responsibilities

• Draft wellness email communications.
• Prepare files related to ancillary benefits.
• Mail new hire kits and perform I-9 audits.
• Perform I-9 audits and maintain I-9/EEO storage.
• Review, code, and record HR invoices.
• Keep HR SharePoint site updated with documents.
• Update wellness calendar and scheduling.
• Assist with recruiting scheduling and communications.
• Employee handbook orientation for new hires.
• Track and handle contractor COEs.
• Mail SARs and HR documentation as required.
• Monthly review of the company org chart.
• Create HR/Payroll forms (address changes; new hire/termination checklists).
• Update forms as needed.
• Relieve receptionist for phone duties during breaks.

Skills

Attention to detail

Advanced Excel skills

Interpersonal communication

Organizational skills

Positive team player attitude

Work under pressure

Education

HR coursework

Tools

Microsoft Excel

SharePoint

Job description

Direct message the job poster from RT-Connections, LLC

In This Role, You Will:

• Draft emails
  • regular wellness email communications
• Prepare files related to ancillary benefits (HealthCheck360, Smart Dollar, RecogNation)
• Prepare new hire kits; mail new hire kits where requested.
• Perform I-9 Audits
• Maintain I-9/EEO storage
• Review, code, and record all HR invoices
• Keep HR SharePoint site updated with relevant documents
• Update wellness calendar
• Assist with recruiting scheduling and communications
• Employee handbook orientation with new hires
• Track and handle all contractor COEs
• Mail SARs and other HR required documentation
• Perform monthly review of company org chart
• Create forms for HR/Payroll
  • Address changes
  • New hire and termination checklists
• Update forms
• Relieve receptionist for phone duty during breaks or where needed

What Is Required:

• At least 3 years of administrative assistant experience working with confidential records
• Experience in human resources department or advanced education in human resources courses
• Excellent attention to detail and accuracy
• Advanced Excel skills
• Ability to plan and organize workload, adapt to changing priorities and work well under pressure with minimum supervision
• Solid interpersonal communication skills and the ability to build relationships in a small team environment as well as with external parties
• Bring a positive team player attitude that is dependable and committed to the objectives given

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Human Resources

Industries: Oil and Gas