Human Resources Coordinator

Nexus Brands Group; Orange (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Nexus Brands Group is seeking a Human Resources Coordinator to ensure efficient HR operations and support employee records management, benefits administration, and payroll processing. This role requires attention to detail, strong communication skills, and a collaborative mindset to enhance team member experiences within a supportive company culture.

Benefits

Friendly and supportive culture

401k with company match

Health and welfare benefits

Paid time off and paid holidays

Continuous training and growth opportunities

Pet discount program

Employee Referral Program

Supplemental insurance options

Qualifications

• 1-2 years experience in an HR or administrative role.
• Ability to evaluate HR processes and implement solutions.
• Discretion and confidentiality are essential.

Responsibilities

• Assist with payroll processing and employee record updates.
• Oversee team member benefits and handle onboarding processes.
• Support employee relations and maintain compliance with labor laws.

Skills

Multitasking

Communication

Adaptability

Education

Bachelor’s degree in human resources or business administration

Relevant HR certifications

Tools

MS Office Suite

ADP Workforce Now

Job description

About Us

Nexus Brands Group is a global leader in tattoo, pet grooming and beauty industries. We proudly support our professionals who are passionate about their craft and committed to excellence. Our portfolio includes a family of authentic brands that deliver innovative, high-quality products and unmatched service to help professionals share and perform their passion to the highest level possible.

Position Overview

As a Human Resources Coordinator, you will play a crucial role in supporting the HR department and ensuring the smooth operation of various HR functions. Your main objective will be to assist in the efficient management of employee records, benefits administration, payroll support and employee relations. By maintaining accurate and up-to-date employee data, you will contribute to the overall success of the HR team and the organization as a whole. Your attention to detail and ability to maintain confidentiality will be essential in this role. Ultimately, your efforts will directly contribute to the success of both the HR team and wider organization.

Essential Duties And Responsibilities

• Payroll Support – Assist with payroll processing by ensuring accurate timekeeping, updating employee records, and verifying payroll data.
• Onboarding & Orientation – Coordinate new hire paperwork, facilitate orientations, and ensure all required documents are completed accurately and on time, in accordance with company policies and labor laws.
• Offboarding & Exit procedures - Manage team members offboarding process, conduct exit interviews, process paperwork, and ensure compliance with offboarding procedures.
• Benefit Administration – Oversee team member benefits programs, support team inquiries regarding benefits, retirement plan, and other compensation matters, and ensure compliance.
• Process Improvement- Review and refine HR processes across departments and business units, identifying inefficiencies and collaborating with teams to enhance productivity and team member experience.
• Employee Relations & Morale – Support team member engagement initiatives, assist with building morale, and serve as a point of contact for team member inquiries, resolving conflicts or concerns in a proactive manner.
• Employee Records Management – Maintain accurate, up-to-date employee records, ensuring confidentiality and compliance with company policies and labor laws.
• Compliance & Reporting – Ensure compliance with employment laws, including payroll regulations, compliance reporting, and tax laws. Prepare HR reports for audits, compliance checks, and internal tracking.
• HRIS Management – Use HRIS and Payroll systems to manage team member data, process payroll, generate reports, and assist in HR analytics.
• Project Management – Lead or assist with various HR projects, particularly those aimed at process simplification, efficiency, and improving HR practices across multiple business sectors.
• Office Support – Provide general office support, including handling internal communications, coordinating facility maintenance, and office supplies.
• Travel to business locations (e.g. Lake Forest, Corona) as needed to support HR functions.
• Event Planning - Plan and coordinate company events (team building, birthday celebrations, holiday parties, etc.)
• Any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Company’s Values.
  
  

Qualifications

• Relevant certifications in HR or a bachelor’s degree in human resources, business administration, or minimum of 1-2 years of experience in an HR or administrative role.
• Ability to evaluate HR processes, identify areas for improvement, and implement effective solutions.
• Comfortable working in a fast-paced, dynamic environment, with the flexibility to adapt to different ways of working across various departments.
• Excellent multitasking and prioritization skills, with the ability to meet deadlines while maintaining high accuracy.
• Strong communication skills, both verbal and written, to engage effectively with employees and leadership.
• A collaborative mindset to work closely with the VP of HR and the HR team in the US.
• Discretion and confidentiality are essential.
• Proficiency in MS Office suite (Word, Powerpoint, Excel including PivotTables and VLOOKUP)
• Experience with ADP Workforce Now, preferably within a Comprehensive Services environment
  
  

What’s in it for me?

Benefits

We constantly strive to provide our team members with an optimal workplace. We believe that your work should be rewarding. Below are just a few of the benefits our Company offers our team members:

• Friendly and supportive culture with team member appreciation events
• Open-door policy
• Health and welfare benefits
• Pet discount program
• Supplemental insurance options including long and short-term disability and EAP
• 401k with company match
• Paid time off in addition to paid holidays
• Employee Referral Program
• Continuous training and growth opportunities
  
  

Equal Opportunity & Accessibility Statement

Nexus Brands Group is an equal opportunity employer. We are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, age, disability, medical condition, marital status, pregnancy (including childbirth, breastfeeding, and related medical conditions), genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

We are a Fair Chance employer and comply with California’s Fair Chance Act. A criminal history will not automatically disqualify an applicant from employment.

We are committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to enable qualified individuals with disabilities to perform essential job functions. If you require a reasonable accommodation to complete an application, participate in the interview process, or otherwise take part in the hiring process, please contact us directly.