Human Resources Coordinator

Home Instead, Inc.; Mishawaka (IN); On-site; USD 40,000 - 55,000; Full time

Job summary

Home Instead in Mishawaka, Indiana is seeking a detail-oriented Human Resources Coordinator to support recruiting, onboarding, and employee relations for Care Professionals serving seniors in our community.

The role requires organization, clear communication, and the ability to handle confidential information within HR systems, payroll processes, scheduling, and compliance, in a fast-paced office environment.

Qualifications

• Experience in HR, recruiting, office management, or admin roles.
• Strong communication and interpersonal skills.
• Excellent organization and detail orientation.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Recruit and communicate with prospective Care Professionals through hiring process.
• Review applications, screen candidates, and coordinate interviews.
• Process pre-employment requirements including background checks and verifications.
• Coordinate new-hire onboarding and orientation.
• Maintain employee records, I-9s, tax forms, licenses, and certifications.
• Monitor documentation expirations and follow up as needed.
• Assist with employee relations, attendance, performance, and policy matters.
• Support training and compliance requirements.

Skills

Strong communication

Organizational skills

Attention to detail

Multitasking

Confidentiality & judgment

HRIS / ATS familiarity

Education

High school diploma or equivalent

Associate's or Bachelor's in HR/Business

Tools

HRIS Software

Applicant Tracking Systems

Payroll Software

Scheduling Software

Job description

Human Resources Coordinator

Home Instead – Mishawaka, Indiana

Full-Time | Monday–Friday

About the Role

Home Instead is looking for an organized, people-focused Human Resources Coordinator to join our team. This position plays an important role in recruiting, hiring, onboarding, supporting, and retaining the Care Professionals who provide exceptional care to seniors throughout our community.

The ideal candidate is someone who enjoys working with people, communicates well, stays organized in a fast-paced environment, and can balance employee support with the administrative and compliance responsibilities of Human Resources.

Key Responsibilities

• Recruit and communicate with prospective Care Professionals throughout the hiring process


• Review applications, conduct initial candidate screening, and coordinate interviews


• Process pre-employment requirements, including motor vehicle reports, background checks, references, and other required screenings


• Coordinate new-hire onboarding and orientation


• Collect and maintain required employment documentation, including I-9s, tax forms, driver's licenses, auto insurance, certifications, and other personnel records


• Maintain accurate employee information within HR, payroll, scheduling, and recruiting systems


• Monitor employee documentation and certification expirations and follow up as needed


• Assist with employee relations, attendance, performance, and policy-related matters


• Communicate company policies, procedures, expectations, and HR updates to employees


• Support employee engagement and retention initiatives


• Assist with training coordination and compliance requirements


• Respond to employee questions regarding payroll, benefits, policies, scheduling processes, and other employment-related matters


• Maintain confidential employee information and personnel records


• Assist management with disciplinary documentation, performance conversations, and employee separation processes


• Help ensure company practices remain consistent with applicable employment laws and company policies


• Work closely with leadership, scheduling, recruiting, and other departments to ensure appropriate staffing and employee support


• Perform additional HR and administrative responsibilities as needed

What We're Looking For

• Previous Human Resources, recruiting, office management, or administrative experience preferred


• Strong communication and interpersonal skills


• Excellent organization and attention to detail


• Ability to manage multiple priorities and deadlines


• Comfortable having professional and sometimes difficult conversations with employees


• Ability to maintain confidentiality and exercise good judgment


• Strong computer skills and ability to learn new HR and scheduling systems


• Experience with HRIS, applicant tracking, payroll, or scheduling software is a plus


• Knowledge of employment practices and HR compliance is preferred


• High school diploma or equivalent required; associate's or bachelor's degree in Human Resources, Business, or a related field is a plus

What Makes Someone Successful in This Role

You will be successful in this position if you are approachable but accountable. Our HR team supports our employees while also ensuring company policies, documentation, and expectations are consistently followed.

We're looking for someone who takes ownership, follows through, communicates clearly, and genuinely enjoys helping employees succeed.

Why Home Instead?

Home Instead is dedicated to enhancing the lives of aging adults and their families. Our Care Professionals make that mission possible every day, and our office team works together to give them the support, training, and resources they need to succeed.

We offer:

• Competitive compensation


• Health/Dental/Vision Insurance


• Paid Time Off


• 401(k)/Retirement Benefits


• Paid Holidays


• Employee Discounts/Benefits


• Professional development opportunities


• A collaborative team environment


• The opportunity to make a meaningful impact on employees, clients, and families throughout our community

Schedule

Full-Time
Monday–Friday, 08:00 AM–05:00 PM

Home Instead is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other characteristics protected by applicable law.