Human Resources Coordinator

One Kalakaua Senior Living Association; Honolulu (HI); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) retirement plan

Paid time off

Life insurance

Employee Assistance Program

Professional development opportunities

Job summary

One Kalakaua Senior Living Association in Honolulu, HI is seeking an HR Coordinator to support day-to-day operations in the Human Resources Department. This onsite role focuses on employee records, recruitment coordination, compliance tracking, benefits support, HRIS and payroll assistance, and employee communications.

The ideal candidate has 2+ years of HR or administrative experience, proficiency with HRIS and payroll systems, and strong communication and organizational skills.

Qualifications

• 2+ years of HR or administrative experience preferred.
• Associate’s degree preferred; can be substituted with relevant experience.
• Experience with HRIS and payroll systems preferred.
• Proficient in MS Word, Excel, Outlook and PowerPoint.
• Excellent written and verbal communication; strong organization.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate recruitment activities and onboarding documentation.
• Maintain confidential personnel records in electronic and paper formats.
• Assist with benefits enrollment, invoicing, and employee service requests.
• Update HRIS and payroll information and process approved changes.
• Prepare compliance reminders and reports for employees and managers.
• Support audits, health records, and emergency communications.

Skills

HR experience

HRIS

Payroll knowledge

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Discretion

Teamwork

Education

Associate's degree in HR or related field

Tools

HRIS

Payroll systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

One Kalakaua Senior Living Association is seeking an HR Coordinator to support day-to-day operations within the Human Resources Department. This onsite role in Honolulu focuses on employee records, recruitment coordination, compliance tracking, benefits support, HRIS and payroll assistance, and employee communications.

Role Responsibilities

• Coordinate recruitment activities, including job advertisement posting, applicant screening, interview scheduling, and support for new-hire processing and onboarding.
• Maintain accurate and confidential employee personnel records in both electronic and paper formats.
• Assist with employee benefits enrollment, changes, documentation, invoice support, and employee service requests.
• Update and maintain employee information in HRIS and payroll systems and assist with approved employee changes.
• Track employee licenses, certifications, TB clearances, immunizations, and other employment or regulatory requirements.
• Prepare and distribute compliance reminders and reports to employees and department managers.
• Support employee health documentation and maintain confidential employee health records.
• Assist with performance evaluation administration, including distribution, tracking, collection, scanning, and filing.
• Draft and distribute Human Resources communications, notices, memos, and employee announcements.
• Maintain employee bulletin boards and ensure required federal, state, and organizational postings are current.
• Coordinate HR meetings and provide administrative support, including documentation and scheduling.
• Support Human Resources audits, employee programs, special projects, and organizational initiatives.
• Assist the Human Resources Manager and designated leadership during emergency situations with employee communications, documentation, coordination, and other assigned response activities.
• Perform other Human Resources and administrative duties as assigned.

Required Qualifications

• Associate’s degree in Human Resources, Business Administration, or a related field preferred.
• Relevant HR or administrative experience may be considered in lieu of a degree.
• Minimum 2 years of Human Resources, administrative, or related experience preferred.
• Human Resources experience strongly preferred.
• Experience with HRIS and payroll systems preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidential information with professionalism and discretion.
• Ability to work independently while contributing positively in a collaborative team environment.

Technologies

• HRIS
• Payroll systems
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

Compensation and Benefits

Pay: $25.00 - $27.00 per hour, depending on experience.

• Medical, dental, and vision insurance
• 401(k) retirement plan and retirement plan benefits
• Paid time off and paid holidays
• Life insurance
• Employee Assistance Program
• Professional development opportunities

Work Location

Location: Honolulu, HI (onsite). In person.