HR Coordinator

International Executive Service Corps; San Diego, Northern (CA, KY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

ROHM Semiconductor in San Diego is seeking an HR Coordinator to support day-to-day HR operations, recruitment, onboarding, and record-keeping. You will help manage employee files, assist with payroll and benefits, and coordinate training sessions for multiple departments.

The role requires 3+ years in HR or admin support, strong knowledge of US HR practices, and proficiency with Microsoft Office and HRIS/ATS systems.

Qualifications

• Associate's degree in HR, Business Administration, or related field or combination of education and experience.
• Minimum of 3 years of experience in an administrative or HR support role.
• Strong knowledge of US HR practices, labor laws, and employment regulations.
• Proficiency in Word, Excel, Pivot Tables, PowerPoint, OneNote; OneDrive and AI tools; HRIS systems.
• Excellent organizational, communication, and interpersonal skills.

Responsibilities

• Coordinate and schedule interviews, meetings, and training sessions for HR and other departments.
• Maintain and update employee records with accuracy and confidentiality in compliance with policies and laws.
• Assist in recruitment by posting openings, screening resumes, and communicating with candidates.
• Support onboarding activities including documentation and orientation programs.
• Respond to employee inquiries regarding HR policies, benefits, and procedures promptly.
• Assist with payroll processing and benefits administration as needed.
• Prepare HR reports and assist with audits to ensure legal and internal policy compliance.
• Collaborate with HR team to implement employee engagement and retention initiatives.

Skills

HR knowledge

Microsoft Office

HRIS/ATS

Social media for recruiting

Communication

Organizational skills

Education

Associate's degree in HR or Business Administration

Bachelor’s degree in HR or Business Administration

PHR/SHRM-CP certification

Tools

HRIS

Microsoft Office Suite

ATS

CoPilot/AI tools

Job description

About the Role:

The HR Coordinator plays a pivotal role in supporting the human resources department by managing day-to-day administrative tasks and ensuring smooth HR operations. This position is responsible for coordinating recruitment processes, maintaining employee records, and facilitating communication between employees and management. The HR Coordinator will assist in onboarding new hires, organizing training sessions, and ensuring compliance with company policies and legal regulations. By acting as a liaison between various departments, the HR Coordinator helps foster a positive work environment and supports employee engagement initiatives. Ultimately, this role contributes to the overall efficiency and effectiveness of the HR function, enabling the organization to attract, develop, and retain top talent.

DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily to include but not limited to:

Responsibilities:

• Coordinate and schedule interviews, meetings, and training sessions for HR and other departments.
• Maintain and update employee records, ensuring accuracy and confidentiality in compliance with company policies and legal requirements.
• Assist in the recruitment process by posting job openings, screening resumes, and communicating with candidates.
• Support onboarding activities including preparing new hire documentation and facilitating orientation programs.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist with payroll processing and benefits administration as needed.
• Prepare HR reports and assist with audits to ensure compliance with labor laws and internal policies.
• Collaborate with HR team members to implement employee engagement and retention initiatives.

Minimum Qualifications:

• Associate's degree in Human Resources, Business Administration, or a related field or combination of education, practical training and work experience.
• Minimum of 3 year's of experience in an administrative or HR support role.
• Strong knowledge of HR practices, labor laws, and employment regulations in the United States.
• Proficiency in Microsoft Office Suite (Word, Excel, Pivot Tables, PowerPoint and OneNote); OneDrive and AI tools (CoPilot or like) and HR information systems.
• Creative and savvy social media abilities - LinkedIn, Facebook, Instagram, X (Twitter)
• Excellent organizational, communication, and interpersonal skills.

Preferred Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Professional HR certification such as PHR or SHRM-CP.
• Experience with applicant tracking systems (ATS) and HRIS software.
• Familiarity with payroll and benefits administration processes.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Experience working in a fast-paced corporate environment.

Skills:

The HR Coordinator utilizes strong organizational skills daily to manage multiple tasks such as scheduling interviews and maintaining employee records efficiently. Effective communication skills are essential for interacting with candidates, employees, and management to provide clear and timely information. Proficiency with HR software and Microsoft Office tools enables the coordinator to streamline recruitment, onboarding, and reporting processes. Problem-solving skills help address employee inquiries and resolve administrative challenges promptly. Additionally, knowledge of labor laws and HR best practices ensures compliance and supports the development of fair and consistent workplace policies.

Other Skills Required:

Time Management, Critical Analysis, Computerized Systems, Organizational, Communication, Negotiation, Interpersonal, Attention to Detail, Ability to work in diverse and fast-paced environments or flexible to changing directions, Ability to conduct presentations, maintain professional communication and build a rapport with our distribution contacts.

Work Conditions/Physical Requirements:

Office environment, driving vehicle, airline flights, lift, stand, sit, bend, reach, pull, repetitive motion

ROHM offers a competitive salary and benefits package. Job Code and salary requirements should be submitted for full consideration. Compensation is commensurate with experience, range $70,000 - $90,000. Upon request, reasonable accommodation will be provided to applicants and employees with qualifying disabilities. Please contact [e-mail] or 858.625.3600 for assistance with applying. Selected candidates will be required to meet pre-employment screenings.