Human Resources Coordinator

Crystal Clean LLC; Hoffman Estates (IL); On-site; USD 30,000 - 69,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC is seeking an HR Coordinator to support the employee lifecycle, including onboarding, changes, and terminations. You will ensure HRIS data accuracy, respond to inquiries, and maintain compliant records.

Responsibilities include onboarding coordination, I-9 compliance, and processing HR-related billing, with a focus on timely, high-quality HR support and cross-department collaboration.

Qualifications

• 2-4 years as HR Coordinator or related role
• High School Diploma required
• Bachelor’s Degree in HR or Business preferred
• PHR/SHRM certification preferred

Responsibilities

• Process personnel transactions through the employee lifecycle (changes, terminations)
• Coordinate onboarding activities for new hires
• Ensure completion of self-service onboarding/enrollment requirements
• Enter and maintain employee data in HR systems
• Serve as first HR contact via HR inbox and respond to inquiries
• Ensure Form I-9 compliance
• Process HR-related billing (background checks, drug screens, vendor invoices)
• Administer recognition and new parent programs
• Maintain confidential employee records in compliance with laws
• Assist with employee offboarding and documentation
• Respond to employment verifications and references
• Build strong relationships by delivering high-quality HR support
• Other duties as assigned

Skills

Confidential information

Strong communication

Multitasking

Office coordination

Organizational skills

Attention to detail

Education

High School Diploma

Bachelor’s in HR or Business (preferred)

PHR/SHRM certification (preferred)

Tools

Microsoft Office

HRIS systems

Job description

Job Description

The Human Resources Coordinator performs diversified clerical and administrative duties to support the employee life cycle such as onboarding, employee changes, termination, HRIS accuracy of information and reporting, and compliance with all state and federal laws. The Human Resources Coordinator will work in conjunction with other departments and company personnel to meet daily requirements and strategic goals of the organization.

• Processes personnel transactions throughout the employee lifecycle, including employee changes, and terminations
• Coordinates onboarding activities, ensuring a seamless and positive new hire experience
• Ensures completion of employee self-service onboarding and enrollment requirements
• Accurately enters and maintains employee data within internal and external HR systems
• Serves as the first point of contact for HR-related inquiries via the HR inbox, ensuring timely responses, issue resolution, or appropriate escalation
• Responds to general employee questions regarding HR policies, processes, and procedures
• Ensures compliance with Form I-9 employment eligibility verification requirements
• Processes and tracks HR-related billing (e.g., background checks, drug screens, vendor invoices), ensuring accuracy and timely submission
• Administers employee recognition and new parent programs, including coordination, tracking, and communication
• Maintains employee records in a secure, organized, and confidential manner incompliance with federal, state, and local regulations
• Supports employee offboarding by processing terminations, coordinating required documentation, and updating systems accordingly
• Responds to employment verification and reference requests in a timely and accurate manner
• Builds strong relationships with employees by delivering responsive, high-quality HR support
• Other duties as assigned by Management

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Core Competencies

• Ability to maintain confidential information
• Strong communication skills both written and oral
• Ability to work in a fast-paced environment by:
• Appropriately prioritizing workload Multitasking
• Completing high volumes of transactions accurately
• Excellent follow-up and organizational skills
• Ability to recognize outliers and potential personnel issues that should be brought to management’s attention

Work Experience

• 2-4 years of previous experience as a HR Coordinator or related role Education, Certificates, Licenses, or Designations
• High School Diploma required
• Bachelor’s Degree in Human Resources or Business preferred
• PHR/SHRM certification preferred Specific Skills
• Proficient in Microsoft Office applications
• Experience with Human Resources Information systems preferred

While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential duties.

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

This includes benefits such as the following:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Location(s)

Pay Range The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $21.92 - $50.31 / hour

Pay Transparency

The pay range shown reflects the anticipated base pay range for this position across applicable geographic locations. Actual compensation may vary based on the employee’s primary work location, applicable geographic pay differential, experience, qualifications, and other job-related factors. Compensation will meet or exceed all applicable federal, state, and local minimum wage requirements for the employee’s primary work location.

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EEO Statement Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

EEO is the Law

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