Human Resources Coordinator

Bobit Business Media; Churchville (MD); On-site; USD 42,000 - 60,000; Full time

Job summary

Bobit Business Media is seeking a detail-oriented Human Resources Coordinator to support full-cycle recruitment and employee lifecycle processes in a fast-paced environment. You will handle candidate outreach, screening, onboarding, and ongoing HR administration to ensure smooth operations.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities while maintaining compliance and confidentiality.

Qualifications

• 2–4 years of experience in Administrative Support.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage pre- and post-hiring activities, including candidate outreach, career fair participation, phone screens, interview coordination, and onboarding processes
• Process background investigations, drug screenings, medical exams, and reference checks
• Administer employee referral program and maintain candidate communication throughout the hiring process
• Track candidate progress in the ATS, disposition candidates, and issue follow-up communications
• Greet and assist candidates during the interview and application process
• Ensure accurate and timely entry of new hires and employee status changes into the Sage HR system
• Verify I-9 documentation, process E-Verify, and maintain up-to-date compliance records
• Maintain personnel files, including document imaging, retention, and audit readiness
• Oversee DOT compliance, record retention, and review processes
• Report new hires to applicable state agencies
• Provide employment verifications to third parties (written and verbal)

Job description

Job Code: 2026-09-009

City Churchville

State Maryland

FT/PT Status: Regular Full Time

Job Description:

Overview
We are seeking a detail-oriented and highly organized Human Resources Coordinator to assist in supporting full-cycle recruitment and employee lifecycle processes. The ideal candidate thrives in a fast-paced environment and delivers excellent service to both candidates and employees.

Key Responsibilities

Recruitment & Onboarding

• Manage pre- and post-hiring activities, including candidate outreach, career fair participation, phone screens, interview coordination, and onboarding processes
• Process background investigations, drug screenings, medical exams, and reference checks
• Administer employee referral program and maintain candidate communication throughout the hiring process
• Track candidate progress in the Applicant Tracking System (ATS), disposition candidates, and issue follow-up communications
• Greet and assist candidates during the interview and application process
• Ensure accurate and timely entry of new hires and employee status changes into the Sage HR system
• Verify I-9 documentation, process E-Verify, and maintain up-to-date compliance records
• Maintain personnel files, including document imaging, retention, and audit readiness
• Oversee DOT compliance, record retention, and review processes
• Report new hires to applicable state agenciest
• Provide employment verifications to third parties (written and verbal)

Qualifications

• 2–4 years of experience of Administrative Support
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment