Recruiting Coordinator (2224)

DRB Homes; Rockville (MD); On-site; USD 42,000 - 56,000; Full time

Job summary

DRB Homes in Rockville, MD is seeking an HR Administrative Assistant to provide essential administrative support to recruiting and organizational operations. You will act as a liaison between hiring managers, candidates, and IT to ensure smooth processes from posting to start date.

The role requires at least 2 years of administrative experience, comfort with recruiting concepts, and the ability to learn new software, including ATS systems, while delivering excellent customer service to internal

Qualifications

• Minimum 2 years of administrative experience.
• Familiarity with personnel recruitment principles and processes.
• Ability to learn unfamiliar software with limited oversight such as ATSs.
• Provide high level of customer service both internally and externally.

Responsibilities

• Act as an employee advocate and as a company representative in balancing policy, process, and culture with employee needs.
• Manage candidate progress during pre-hire and post-hire portions of recruiting lifecycle.
• Maintain contact with hiring managers to ensure candidate progress and postings are accurately maintained in ATS.
• Communicate changes in status to candidates and address inquiries about their status in the hiring process.
• Arrange for appropriate assessments for applicants as requested.
• Order background, credit, and motor vehicle checks and review results for eligibility.
• Ensure divisions use current new hire documents and that IT equipment is ordered and delivered by start date.
• Provide reports on recruiting activity, administrative HR reports, and divisional open positions.

Skills

Administrative support

Customer service

ATS familiarity

Time management

Job description

Job Details

Job Location: Corporate Division - Rockville, MD 20850

Position Type: Full Time

Position Purpose: Provide administrative support in an effort to meet recruiting and organizational goals.

General Duties and Responsibilities:

• Act as an employee advocate and as a company representative in balancing company policy, process, and culture, with employee needs
• Manage candidate progress during the pre-hire and post-hire portions of the recruiting lifecycle
• Maintain constant contact with hiring managers to ensure candidate progress and job posting responses are accurately maintained in ATS
• Communicate changes in status to candidates; address candidate inquiries about their status in the hiring process
• Arrange for appropriate assessments for applicants as requested
• Order background, credit, and motor vehicle checks for identified candidates, review the results of the checks to determine eligibility for employment or obtain additional information to determine that eligibility
• Ensure all divisions are utilizing the most current new hire documents
• Communicate candidate status with IT Department to ensure necessary electronic equipment and/or specialized software is ordered and delivered by start date
• Compile and provide reports including, but not limited to, reports of recruiting activity on open positions, recruiting administrative reports, and divisional open position reports
• Track job postings to identify the expiration dates of each posting and that job postings on company website and job boards are equivalent
• Ensure Corporate new hires receive and complete necessary new hire paperwork, have a work location set up for them, and that all IT equipment has been installed
• Provide backup for front desk receptionist and HR Administrative Assistant if needed
• Other duties as assigned

Qualifications:

• Minimum 2 years of administrative experience
• Familiarity with principles and processes for personnel recruitment
• Ability to learn and utilize unfamiliar software with limited oversight such as ATSs
• Provide high level of customer service both internally and and external candidates/applicants
• Must be organized and demonstrate strong time management skills
• Remains polite and professional in all communications; polished, tactful
• Exemplar record of attendance and punctuality