Human Resources Coordinator

SmartRecruiters, Inc.; BLOOMINGTON (MN); On-site; USD 48,000 - 52,000; Full time

Job summary

Indiana University Foundation (IUF) is hiring a Human Resources Coordinator to deepen expertise in Total Rewards, payroll, and benefits. You will support FMLA administration and ensure smooth processes across the employee lifecycle in a collaborative HR & Culture team.

You'll also provide executive support to the SVP of HR & Culture, handle calendar planning and meetings, and assist with team events, invoices, and daily operations while maintaining discretion and confidentiality.

Qualifications

• Proficient in Microsoft Office suite with Outlook, Excel and PowerPoint usage.
• Excellent written and verbal communication skills.
• Ability to maintain the highest levels of confidentiality.
• Ability to work on multiple HR projects in a fast-paced environment.
• Basic math skills and strong attention to detail.
• Two years of administrative support or office experience.

Responsibilities

• Support FMLA administration, payroll and benefits processes.
• Employee offboarding and other Total Rewards operations.
• Executive administrative support to SVP of Human Resources & Culture, including calendar management.
• Support HR&C team meetings, events, invoices and expenses.
• Shift priorities as needed and maintain confidentiality with sensitive information.

Skills

Communication skills

Confidentiality

Attention to detail

Judgment / discretion

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

• Compensation: USD 48,000 - USD 52,000 - yearly

Company Description

The Indiana University Foundation (IUF) advances Indiana University by strengthening the relationships and resources that help IU thrive. As an IUF employee, you’ll be part of a team that supports the shared success of both the Indiana University Foundation and the Indiana University Alumni Association, bringing together philanthropy, alumni engagement, and meaningful connections to advance IU and its communities.

Together, we connect alumni, donors, and friends with opportunities to make a difference for Indiana University. Whether inspiring generosity, building lifelong relationships, or providing the expertise and support that make this work possible, every member of our team contributes to IU’s impact.

At IUF, we value collaboration, innovation, data-informed strategy, and meaningful relationships. We’re committed to an inclusive workplace where people can grow, contribute their unique perspectives, and do purpose-driven work in support of IUtoday and for generations to come.

Job Description

If you’re looking for an HR role where you can build real expertise, contribute to meaningful employee experiences, and learn alongside a talented and well-resourced team, this is an opportunity to do all three. As our Human Resources Coordinator, you’ll join a collaborative Human Resources & Culture team where most of your role will be dedicated to Total Rewards, giving you hands‑on experience across some of the most important moments in the employee lifecycle. You’ll support FMLA administration, payroll and benefits processes, employee offboarding, and other Total Rewards operations, while developing deeper knowledge of areas such as leave administration, payroll practices, and benefits. With strong cross‑training and an experienced team around you, you’ll have the opportunity to grow your capabilities and take on greater ownership within Total Rewards over time. We’re looking for someone who brings exceptional attention to detail, sound judgment, discretion with highly confidential information, and a genuine interest in building their HR expertise.

This is also a role for someone who genuinely enjoys being the person who keeps things moving. In addition to Total Rewards responsibilities, the Coordinator provides executive administrative support to our Senior Vice President of Human Resources & Culture, including thoughtful calendar management, proactive meeting scheduling, itineraries, expense processing, and anticipating administrative needs. They will also support the broader HR&C team with team meetings and events, invoices and expenses, and the many operational details that allow a high‑performing HR function to run smoothly. The work will ebb and flow between Total Rewards, executive support, and broader team needs, so success requires someone who can shift priorities comfortably, stay several steps ahead, communicate clearly, and recognize what needs attention without always waiting to be asked.

Just as importantly, this person will be a highly visible and trusted member of HR&C. Physically located at the front of the HR suite, the Coordinator is often a first point of contact for employees. This means welcoming people, answering questions, thoughtfully triaging needs, and connecting colleagues with the right resources. That calls for warmth and service orientation paired with excellent judgment, professionalism, and confidentiality. If you’re energized by detailed work, enjoy being both an HR practitioner and a trusted administrative partner, and want to learn alongside an experienced team with the resources to support your growth, this is a role where you can make an impact from the center of the action.

Qualifications

Knowledge and Skills:

• Proficient in basic Microsoft Office suite, enhanced ability to utilize Outlook, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Ability to maintain the highest levels of confidentiality
• Ability to work on a variety of human resources projects in a fast‑paced environment
• Basic math skills
• Strong attention to detail

Education and Experience:

• Associate’s degree is required; bachelor’s degree is preferred
• Two years of administrative support or work experience in an office environment required
• Experience in human resources preferred
• Combinations of related education and experience will be considered

Additional Information

Applications will be accepted through October 14th, 2026. We’re HR people and we love a good resume, but we also know it doesn’t tell the whole story. A cover letter is highly encouraged, so use it to show us what you’d bring to the team and why you’re excited about IUF.

The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.