Human Resources Associate

Maryland Courts; Baltimore (MD); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Human Resources Associate to bridge the gap between HR and District Court operations. This role involves managing personnel functions for over 300 employees, from hiring to maintaining confidential files. You will play a crucial part in recruitment, employee orientation, and ensuring compliance with HR policies. The ideal candidate will possess strong organizational and communication skills, with a keen attention to detail. Join a dynamic team dedicated to fostering a diverse and inclusive workplace culture, where your contributions will make a significant impact on the community.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Tuition Assistance

Employee Assistance Programs

Retirement Plans

Qualifications

• Three years of clerical or administrative experience, including HR procedures.
• Knowledge of District Court policies and procedures related to personnel matters.

Responsibilities

• Serve as liaison between HR and District 1, advising on personnel actions.
• Coordinate interviews, reference checks, and maintain employee files.

Skills

Customer Service

Attention to Detail

Organizational Skills

Communication Skills

Education

High School Diploma or GED

AA Degree in Human Resources Management

Tools

Microsoft Office Suite

CONNECT

Visio

Job description

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The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.

The Human Resources Associate serves as the liaison between the Maryland Judiciary Human Resources and District# 1, which includes 4 district court locations. The incumbent reports directly to the Administrative Clerk for and has the responsibility for advising Division Chiefs, court supervisors, judges, and employees of procedural requirements for completing personnel actions; complete, compile and submit forms to HQ HR and enter transactions into CONNECT essential for hiring, reclassification, and separation from employment; review job applications, schedule and conduct interviews, complete reference checks, and present job offers; maintain confidential employee files for all employees; maintain organizational charts for District 1; coordinate and organize employee appreciation events and activities.

Essential Duties and Responsibilities:

Responsible for all personnel functions of District 1? s 300+ employees including commissioners that have been assigned to the administrative staff by HR HQ which involves a wide variety of tasks performed independently for supervisors, managers, judges, and contractual and regular employees for all court locations. Consult will Administrative Clerk, Administrative Commissioner, Division Chief in charge of each location and managers.

Coordinate with Division Chiefs, update & track vacancies, schedules interviews for vacant positions; conduct reference checks; Schedule skills assessment test when requested

Assists supervisors/managers with interviews, PDQs and other HR paperwork. Work with Administrative Commissioner as requested.

Process paperwork to hire all new employees/transfers. Advise Judges?, supervisors, employees, and applicants of procedural requirements for processing personnel actions such as new hires, reinstatements, reclassifications, etc.

Performing new employee orientations schedule to obtain Maryland Judiciary ID and collecting new employee paperwork, as well as providing new employees with accurate information such as local policies and expectations.

Assists HR HQ with presenting information and materials to Judges? and employees concerning health benefits, retirement plans, payroll functions, leave benefits and any other rules and regulations administered by HR HQ.

Other functions including but not limited to: maintain confidential employee files, work with Administrative Clerk and Judges on confidential projects and other duties, such as creating spreadsheets, proofreading letters/documents; maintain current organizational charts, assignment o staff by each building, distribute and collect keys/swipe cards, verify payroll for accuracy according to audit standards.

Work with each division chief to promote and organizes yearly employee appreciation luncheon, work with HR & HQ to monitor quarterly ordering and distribution of one-year mugs certificates or recognition for milestone years of employment and for retirees; planning employee and other related events scheduled for each building as requested.

Assist Division chief when requested to ensure Injured Workers? reports are submitted timely; maintains Injury report files.

Judiciary CONNECT; assists employees and managers with CONNECT

Back-up/assists Administrative Assistant to the Administrative Clerk with various tasks, phone calls, etc.

Works with DGS (building management) & property owners to distribute and collect keys/swipe cards, track and make sure they are collected when employee elects to terminate their employment.

Maintains/ Update employee lists, such as District 1 employee list, etc., answer calls from public about employment opportunities, refer appropriate inquires to HR.

Schedules representatives from various vendors such as SECU, Nationwide, etc. to visit onsite and meet with employees.

Represents Maryland Judiciary District Court#1 at career fairs to provide information to the public regarding Judiciary employment, pass out recruitment materials, etc.

Minimum Qualifications:

Education: High School (or GED equivalent).

Preferred: Some College or AA degree in: Human Resources Management

Experience: Three (3) years of general clerical or administrative experience to include two (2) years applying or implementing human resources procedures, policies, rules, and regulations.

Knowledge, Skills, and Abilities:

Knowledge of:

District Court mission, structure, culture, policies, and procedures related to the handling of personnel matters.

Procedural requirements for assigned areas, such as health benefits and retirement enrollment, recruitment, interview, and selection of new employees.

District Court and Central Payroll Bureau policies, procedures, and forms for processing of human resources transactions.

Skill in:

Customer service and handling problems tactfully and patiently.

Typing on a personal computer.

Accuracy and attention to detail.

Ability to:

Organize a wide variety of tasks and to prioritize effectively meeting all deadlines.

Keep track of multiple employee situations and follow-up, as required.

Express understanding of employees? personal situations, maintain appropriate confidentiality, and remain objective and fair in the application of personnel rules, procedures, and guidelines.

Communicate effectively and precisely with Court personnel both verbally and in writing.

Understand and follow complex directions.

Exercise independent judgment and initiative.

Operate a personal computer and other standard office equipment.

Maintain a detailed filing system and confidentiality.

Maintain a harmonious and effective working relationship with supervisors, judges, and the public.

Physical Requirements:

Light work. Exerting up to 20-25 pounds occasionally, If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

Equipment, Machinery and Tools:

Personal computer, copier/fax/scanner, calculator, other standard office equipment. The use of office equipment daily to communicate with District 1 supervisors and employees, HQ and to transfer information/paperwork. Personal vehicle used when traveling to or between both District 1 locations in Baltimore City.

Software and Computer Skills:

Microsoft Office Suite, Visio, and CONNECT to process personnel matter, collect information related to work.

Selection Process:

Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application.Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, "see resume" will negatively impact consideration for this position.Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.

Complete applications must be submitted by the closing date.Information submitted after this date will not be added.Incomplete applications will not be accepted.Resumes will not be accepted in lieu of a completed application.

For further information please contact Talent Acquisition at [e-mail].

The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status , physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [e-mail] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.