Human Resources Coordinator

Jobtailor; Fairfax (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor is seeking an HR Administrator to coordinate onboarding and offboarding, manage employee records, and support HR operations in Fairfax, VA. The role requires strong organization, communication, and knowledge of HRIS and documentation standards.

You will assist with postings, inquiries, benefits administration, and compliance while partnering with the HR team to drive process improvements and accurate reporting.

Qualifications

• 2+ years of experience as an HR Administrator or HR Coordinator or similar role.
• Familiarity with HR laws and compliance requirements.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with integrity.

Responsibilities

• Coordinate onboarding and offboarding processes and maintain personnel files.
• Maintain accurate employee records in HRIS and filing systems.
• Assist with job postings and promote open positions across platforms.
• Serve as point of contact for routine HR inquiries on processes and policies.
• Support HR reporting and data accuracy; communicate with HR leadership.
• Create and update Standard Operating Procedures for assigned tasks.
• Assist with benefits administration and employment documentation.
• Ensure compliance with federal, state, and local employment laws; assist audits.
• Keep knowledge current on HR trends and tools through training.
• Partner with HR team on initiatives and process improvements.

Skills

HR administration

Onboarding/offboarding

HRIS proficiency

Employment documentation

Data accuracy

Communication skills

Analytical and problem-solving

Confidentiality

Organization/time management

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office Suite

HRIS

Talent Management Systems

Social Media Platforms

Job description

• Coordinate and facilitate onboarding and offboarding processes, including new hire packets, employment documentation, personnel files, and separation tasks
• Maintain accurate employee records in HRIS and personnel filing systems, including driver documentation, I-9 documentation, and certification records
• Support recruitment by assisting with job postings and promoting open positions across recruiting and social media platforms
• Serve as a point of contact for routine employee inquiries about HR processes, policies, benefits, and employment documentation
• Support HR reporting initiatives, maintain accurate HR data, and streamline communication across HR and company leadership
• Create, update, and maintain Standard Operating Procedures for assigned responsibilities
• Assist with benefits administration, employee status updates, and other administrative HR functions
• Support compliance with federal, state, and local employment laws and regulations by maintaining documentation, assisting with audits, and helping ensure policy adherence
• Maintain knowledge of HR trends, employment law updates, HR technologies, and best practices through professional development and training
• Partner with the HR Team on departmental initiatives, special projects, and process improvements
• Perform additional duties as assigned

Requirements

• 2+ years of previous work experience as an HR Administrator, HR Coordinator, or similar position
• Relevant HR certification such as aPHR, PHR, or SHRM-CP preferred
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and delegate when appropriate
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of employment-related laws and regulations
• Proficiency with Microsoft Office Suite or related software
• Proficiency with or ability to quickly learn the organization’s HRIS and talent management systems
• Familiarity with social media recruiting, resume databases, and professional networks

Core Competencies

Demonstrates expertise in HR administration, including onboarding, offboarding, and compliance with employment laws. Proficient in maintaining HRIS, supporting recruitment efforts, and managing employee records with a strong focus on organizational skills and attention to detail.

Highest-signal resume keywords

• HRIS Proficiency
• Employee Record Management
• Compliance with Employment Laws
• HR Certification (aPHR, PHR, SHRM-CP)
• Social Media Recruiting

ATS Optimization Keywords

Hard Skills

• Onboarding Processes
• Offboarding Processes
• HR Reporting
• Benefits Administration
• Employment Documentation
• Analytical Skills
• Problem-Solving Skills
• Attention to Detail
• Time Management
• Organizational Skills

Soft Skills

• Verbal Communication
• Written Communication
• Interpersonal Skills
• Negotiation Skills
• Conflict Resolution

Certifications & Qualifications

• APHR
• PHR
• SHRM-CP

Industry Keywords

• Employment Laws
• HR Best Practices
• Personnel Files
• Recruitment
• Standard Operating Procedures

Tools & Technologies

• Microsoft Office Suite
• HRIS
• Talent Management Systems
• Social Media Platforms