Human Resources Assistant, Employment

AltaPointe Health Systems; Mobile (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

AltaPointe Health Systems in Mobile, AL is seeking a Human Resources Assistant to join our Talent Acquisition Team. This high-energy role supports pre-employment processes, onboarding, credentialing, and HR records management to ensure accurate and timely employment documentation.

The successful candidate will handle fingerprinting coordination, background checks, and reporting to state and federal agencies, while keeping employee files current.

Responsibilities

• Performs one-on-one and group pre-employment paperwork with new hires
• Coordinates fingerprinting of new hires prior to employment and obtains confirmation of appointment from each hire; acts as the main contact for DHR representatives
• Creates all new hires’ employee files and ensures their portion is complete prior to being given to the HR Assistant
• Reviews all necessary pre-employment background screenings and coordinates any needed documentation required
• Ensures current employee files are complete and updated at time of transfer within AHS and updates necessary contacts (PI, PR, etc.) of applicable promotions and transfers
• Follows up with new hires and current employees for missing documentation
• Provides Medicaid credentialing documents/transcripts to appropriate departments
• Performs all necessary new hire reporting to state and federal agencies.

Job description

AltaPointe is looking for a Human Recourses Assistant to join our Talent Acquisition Team! AltaPointe Health has about 1,600 employees serving Alabama communities in two hospitals, crisis center, residential group homes, primary care, outpatient behavioral health services, and more. This is a high volume, high energy position that requires initiative and compassion to improve the lives of our consumers by providing the very best employees to serve them.

Administrative Duties

• Performs one-on-one and group pre-employment paperwork with new hires
• Coordinates fingerprinting of new hires prior to employment and obtains confirmation of appointment from each hire; acts as the main contact for DHR representatives
• Creates all new hires’ employee files and ensures their portion is complete prior to being given to the HR Assistant
• Reviews all necessary pre-employment background screenings and coordinates any needed documentation required
• Ensures current employee files are complete and updated at time of transfer within AHS and updates necessary contacts (PI, PR, etc.) of applicable promotions and transfers
• Follows up with new hires and current employees for missing documentation
• Provides Medicaid credentialing documents/transcripts to appropriate departments
• Performs all necessary new hire reporting to state and federal agencies.

New Hire Orientation

• Assists with the new hire orientation processes
• Ensures all paperwork is complete prior to scheduling new hires to orientation and training
• Inputs personal information, employment, and labor distribution pages into HRP for new hires
• Prepares/creates all new and current employee identification badges and inputs ids into HRP

Training & Education Responsibilities

• Provide support of the learning management and education tracking system software to ensure that new employees’ accounts and courses are accurate and functioning

Recruiting

• Updates applicants’ profile notes for contacts and updates

Record Audits

• Regularly reviews records for missing or out of date information
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