Human Resources Assistant, Employment

AltaPointe Health; Mobile (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

AltaPointe Health is seeking a Human Resources Assistant to join our Talent Acquisition Team in Mobile, Alabama. This high-volume role supports pre-employment processes, orientation, and training coordination while maintaining accurate records.

You will handle new hire paperwork, fingerprinting coordination, and employee file creation, while ensuring compliance with state and federal reporting requirements. Strong MS Office skills and teamwork are essential.

Qualifications

• High School Diploma or equivalent and three years of related professional experience.
• Bachelor's degree in Business or Human Resources preferred.
• Proficiency in Microsoft Office applications (PowerPoint, Excel, Word, Outlook).
• Strong interpersonal and computer skills.
• Excellent oral and written communication skills and attention to detail and accuracy.
• Desire and ability to research and solve problems.
• Proven ability to work independently as well as on a team and meet deadlines.

Responsibilities

• Performs one-on-one and group pre-employment paperwork with new hires.
• Coordinates fingerprinting of new hires and acts as main contact for DHR representatives.
• Creates all new hires’ employee files and ensures completeness before being given to HR Assistant.
• Reviews background screenings and coordinates required documentation.
• Maintains current employee files and updates contact details during transfers.
• Provides Medicaid credentialing documents/transcripts to appropriate departments.
• Performs new hire reporting to state and federal agencies.
• Assists with new hire orientation processes and training scheduling.
• Inputs personal information into HRP for new hires.
• Prepares/creates identification badges for new hires and current staff.
• Supports learning management and education tracking systems.

Skills

Interpersonal skills

Written communication

Oral communication

Attention to detail

Problem solving

Teamwork

Education

High School Diploma or equivalent

Bachelor's degree in Business or Human Resources preferred

Tools

PowerPoint

Excel

Word

Outlook

Job description

Overview

AltaPointe is looking for a Human Recourses Assistant to join our Talent Acquisition Team! AltaPointe Health has about 1,600 employees serving Alabama communities in two hospitals, crisis center, residential group homes, primary care, outpatient behavioral health services, and more. This is a high volume, high energy position that requires initiative and compassion to improve the lives of our consumers by providing the very best employees to serve them.

Responsibilities

Administrative Duties:

• Performs one-on-one and group pre-employment paperwork with new hires
• Coordinates fingerprinting of new hires prior to employment and obtains confirmation of appointment from each hire; acts as the main contact for DHR representatives
• Creates all new hires’ employee files and ensures their portion is complete prior to being given to the HR Assistant
• Reviews all necessary pre-employment background screenings and coordinates any needed documentation required
• Ensures current employee files are complete and updated at time of transfer within AHS and updates necessary contacts (PI, PR, etc.) of applicable promotions and transfers
• Follows up with new hires and current employees for missing documentation
• Provides Medicaid credentialing documents/transcripts to appropriate departments
• Performs all necessary new hire reporting to state and federal agencies.

New Hire Orientation:

• Assists with the new hire orientation processes
• Ensures all paperwork is complete prior to scheduling new hires to orientation and training
• Inputs personal information, employment, and labor distribution pages into HRP for new hires
• Prepares/creates all new and current employee identification badges and inputs ids into HRP

Training & Education Responsibilities:

• Provide support of the learning management and education tracking system software to ensure that new employees’ accounts and courses are accurate and functioning

Recruiting:

• Updates applicants’ profile notes for contacts and updates

Record Audits:

• Regularly reviews records for missing or out of date informationAssists in obtaining missing information
• Assists with agency audits
• Back up HR Assistant for yearly MVR screenings, yearly primary source nursing license update for files, and yearly OIG for licensed employees

Reception Back-up:

• Fills in for front desk staff for assigned lunch hours, breaks, and when vacancy arises
• Answers, takes messages and/or forwards phone calls for the department
• Ensures that the orientation packets are completed in advance and has updated forms
• Assists all Specialists and HR Director as needed

Courteous and respectful towards consumers, visitors and co-workers:

• Treats customers with care, dignity and compassion
• Respects customers’ privacy and confidentiality
• Is pleasant and cooperative with others
• Assists customers and visitors as needed
• Personal values don’t inhibit ability to relate and care for others
• Is sensitive to the customers’ needs, expectations and individual differences
• Is gentle and calm with customers, families and others as appropriate

Administrative and Other Related Duties as assigned:

• Actively participates in Performance Improvement activities
• Actively participates in AltaPointe committees as requested
• Completes assigned tasks in a timely manner
• Treats consumers with dignity and respect
• Works in a cooperative manner with other AltaPointe employees
• Follows AltaPointe policies and procedures
• Seeks supervision and guidance whenever needed
• Performs other duties as assigned

Qualifications

High School Diploma or Equivalent and three years of related professional experience required. Bachelor's degree in Business or Human Resources preferred.

Must be proficient in Microsoft Office applications to include: PowerPoint, Excel, Word, and Outlook; Strong interpersonal and computer skills; Excellent oral and written communication skills and attention to detail and accuracy; Desire and ability to research and solve problems; Proven ability to work individually as well as on a team and consistently follow through with projects, assignments, and meet deadlines.