Human Resources Assistant; Advanced

State of Wisconsin; Green Bay (WI); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Vacation time

Health & dental

Pension plan

457 plan

Well Wisconsin

Employee assistance

Job summary

The State of Wisconsin's Department of Administration in Green Bay seeks an HR Assistant at either entry or advanced level to support HR Director and staff at the Green Bay Correctional Institution. You will coordinate staffing, recruitment, hiring, employment relations, and payroll support, while applying applicable rules and guidelines.

Candidates should be capable of managing reports and using Microsoft Office, and have experience interpreting HR laws and procedures.

Qualifications

• Interpreting, applying, and communicating rules, statutes, policies, and/or procedures to various audiences such as supervisors, employees, and the public.
• Creating and managing reports, spreadsheets, databases, etc., utilizing computer applications such as Microsoft Office Suite (Outlook, Word, Excel, etc.).

Responsibilities

• Coordinate staffing, recruitment, and hiring processes.
• Provide administrative support to HR Director and institution staff.
• Interpret and apply state HR rules and regulations.

Skills

Rule interpretation

Office reporting

Tools

PeopleSoft

Kronos

Taleo

Job description

Introduction Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin. Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve. The Bureau of Human Resources, Region 2 is currently recruiting to fill a Human Resources Assistant vacancy at the entry or Advanced level. This position will be located at the Department of Corrections (DOC), Green Bay Correctional Institution in Green Bay, WI. Region 2 provides HR services to the DOC.

Position Summary

This position provides paraprofessional technical administrative assistance to the HR Director and technical assistance to institution staff and the public regarding the human resources program at the assigned DOC location. This position also independently performs a wide variety of functions including coordination of staffing, recruitment, hiring, employment relations, application of rules and regulation guidelines, and serves as a backup for Workers Compensation/230.36 and Payroll.

Salary Information

The starting pay is between $24.00 and $28.41 per hour for the entry level and between $27.00 and $35.00 per hour for the Advanced level, plus excellent benefits. Pay upon appointment may vary and will be in accordance with language in the Compensation Plan, Statutes, and Administrative Code. The pay schedule/range is 81-05 for the entry level and 81-04 for the Advanced level. A 12-month probationary period is required.

Benefits

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance: Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOA is a qualifying employer for the Public Service Loan Forgiveness program.
• Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
• To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Job Details

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without sponsorship) at the time of application. Region 2 will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled.

Qualifications

Minimally qualified applicants will have experience:

• Interpreting, applying, and communicating rules, statutes, policies, and/or procedures to various audiences such as supervisors, employees, and the public.
• Creating and managing reports, spreadsheets, databases, etc., utilizing computer applications such as Microsoft Office Suite (Outlook, Word, Excel, etc.).

In addition to the above and to be considered for the Advanced level, well qualified applicants will have experience:

• Interpreting human resources related laws and/or regulations (e.g., Workers Compensation, Fair Labor Standards Act, Family & Medical Leave Act, Equal Employment Opportunity and Affinity Action, etc.)
• Performing recruitment and selection activities such as coordinating interviews, creating/auditing position descriptions, and processing hiring documents.
• Working with a Human Resources Information System (e.g. PeopleSoft, Kronos, Taleo, etc.)
• Providing administrative support in an HR setting (e.g. maintaining files and/or records, drafting correspondence, assembling materials, etc.).
• Working with State of Wisconsin HR procedures, processes, policies, etc.

Equal Opportunity Statement

The State of Wisconsin is an Equal Opportunity and affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Deadline to Apply

Online applications and materials must be submitted by 11:59pm on October 4th, 2026.

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