DMV Program Assistant Advanced - Confidential

State of Wisconsin; Green Bay (WI); Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Substantial leave time

Health, vision, and dental benefits

Casual office atmosphere

Pension plan

Well Wisconsin Wellness Program

Employee assistance program

Total Rewards Calculator

Job summary

The Wisconsin Department of Transportation in Green Bay invites applicants for the Program Assistant-Advanced Confidential role in the Northeast Region. The position works with the Regional Manager, Operations Manager, supervisors, and budget coordinators to oversee regional operations and support procurement, data analysis and reporting.

The role offers a hybrid schedule, with in-office work at the Green Bay Service Center at least 3 days per week after training.

Qualifications

• Experience using Microsoft Office or comparable including Excel, Word, and Outlook.
• Experience using a financial system such as STAR Finance.
• Experience using systems to maintain accurate records, enter, track, extract and/or analyze data, or develop reports.
• Experience providing customer service such as answering questions, resolving issues, explaining policies, etc.
• Experience conducting work area assessments and recommendations.

Responsibilities

• Research, compilation, analysis and documentation of special program data and reports.
• Liaison with other departmental units.
• Assistance with process purchasing and contractual services.
• Review and analysis of region service activities.
• Maintenance of computerized databases and computer-generating reporting systems.

Skills

MS Office

Excel

Word

Outlook

Tools

STAR Finance

Job description

Introduction

Bring your administrative professional experience to the Division of Motor Vehicles (DMV) as a Program Assistant-Advanced Confidential for the Bureau of Field Services, Northeast Region. This position works directly with the Regional Manager, Operations Manager, supervisors, and budget coordinators to oversee the general operations of the Region.

This position offers a hybridized work schedule. The position will be headquartered at and required to work from the Green Bay Service Center in Green Bay, WI at least 3 days per week after an initial training period. During the training period, this position will be required to work full time in the office. All employees working a hybrid work schedule are generally expected to telework from within the State of Wisconsin. This topic will be discussed more at the time of the interview.

Benefits

• Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $49/month for single plans and $122/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.

For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

Position Summary

Duties

• Research, compilation, analysis and documentation of special program data and reports
• Liaison with other departmental units
• Assistance with process purchasing and contractual services
• Review and analysis of region service activities
• Maintenance of computerized databases and computer-generating reporting systems

Salary Information

This position is in schedule-range (81-05) with an hourly salary of $26.00-$28.41, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Job Details

This state agency does not sponsor work visas. This state agency is not enrolled in USCIS E-Verify and is not eligible to employ international F-1 students seeking STEM-OPT extension. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Qualifications

Qualified applicants will have all the following:

• Experience using Microsoft Office or comparable including Excel, Word, and Outlook.
• Experience using a financial system such as STAR Finance.
• Experience using systems to maintain accurate records, enter, track, extract and/or analyze data, or develop reports.
• Experience providing customer service such as answering questions, resolving issues, explaining policies, etc.
• Experience conducting work area assessments and recommendations. Activities may include: Ergonomic assessment; employee work flow; work area equipment improvements and needs, etc.

In addition to having all the above, well-qualified applicants will have one or more of the following:

• Experience conducting procurement activities.
• Experience performing administrative assistance in a professional environment. Activities may include: filing documents, booking travel arrangements, ordering office supplies, records management, etc.
• Experience with sensitive and/or confidential communications and situations.

Deadline to Apply

The deadline to apply is 11:59 PM CDT on Thursday, September 24, 2026.