Office Associate - LTE

State of Wisconsin; Waupun (WI); On-site; USD 24,000 - 35,000; Part time

Job summary

State of Wisconsin, at the Division of Management Services located at Dodge Correctional Institution in Waupun, is seeking an Office Associate for LTE to manage the destruction of paper healthcare records and related audit tasks.

The role focuses on ensuring retention compliance, purging records, and coordinating with EMR entry as applicable, supporting custody and patient-care operations within the DOC system.

Qualifications

• Experience with modern office equipment and basic office tasks.
• Experience with computer operations, digital recording systems, and/or software implementations.
• Experience establishing and maintaining complex records, filing and workflow systems.

Responsibilities

• Identify, retrieve, review and prepare paper healthcare records for proper destruction according to retention rules.
• Purge healthcare records and conduct audits to ensure accurate entry into the EMR when applicable.
• Track and manage paper healthcare records in coordination with the EMR system.

Skills

Office equipment experience

Computer operations

Records management

Job description

Introduction

The Department of Corrections (DOC) is focused on public safety through the custody and supervision of those in our care. Corrections employees have the opportunity to positively impact the lives of others through careers in a variety of fields. Using evidence-based approaches, employees implement lasting change with a positive impact for the people of Wisconsin.

The Division of Management Services is currently recruiting to fill an Office Associate - Limited Term Employment position located at Dodge Correctional Institution in Waupun, WI.

Note: Candidates must be a resident of the State of Wisconsin in order to be considered. LTE positions are limited to working a total of 1039 hours over a period of 12 months.

Position Summary

This position will provide administrative program support, focusing primarily on identifying, retrieving, reviewing and preparing for proper destruction the paper healthcare records (HCRs) of persons who were formerly under the care of the DOC based on the record retention rules. Other duties include various paper HCR management functions, such purging healthcare records and general auditing of paper healthcare records to ensure accurate entry into the electronic medical record (EMR) if applicable and track accordingly.

Salary Information

The starting pay is $21.44 per hour. The pay schedule/range is 02-09.

Job Details

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without DOC sponsorship) at the time of application. The Department of Corrections will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled. Upon hire, all new DOC employees are subject to fingerprinting.

The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency to employment. Applicants who fail or refuse the drug screen will not be given further consideration for employment.

Qualifications

Minimally qualified applicants will have:

• Education, training, and/or experience working with modern office equipment and usage.


• Education, training, and/or experience with computer operations, digital recording systems, and/or software implementations


• Education, training and/or experience establishing and maintaining complex records, filing and workflow systems.

Questions can be directed to Phia Vang, Human Resources Specialist at [e-mail].

The State of Wisconsin is an Equal Opportunity and Aff… workforce.

Deadline to Apply

Online applications and materials must be submitted by 11:59pm on September 27th, 2026.

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