Human Resources Assistant

Open Systems Technologies; Union (OH); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

401(k) plan

Job summary

Open Systems Technologies is seeking an HR Administrative professional to handle clerical HR functions, payroll processing, benefits coordination, and compliance. You will interface with Home Office and outside vendors, maintain HRIS records, and support bilingual associates with orientations and documentation.

The role requires 1–5 years of related HR experience, strong MS Excel/Word skills, and familiarity with Kronos and Workday in a unionized setting.

Qualifications

• 1-5 years related experience.
• High School Diploma OR equivalent work experience.
• Knowledge of MS Excel and MS Word.
• Knowledge of payroll systems (Kronos AND Workday preferred).
• Experience working within a Unionized environment preferred.

Responsibilities

• Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.
• Transmits payroll in conjunction with Home Office.
• Audit timekeeping and timecard accuracy.
• Audits payroll reports and make corrections as necessary.
• Stop payment of voided checks.
• Prepares checks for distribution.
• Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status.
• Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance, seniority and shift information.
• Coordinates the benefits program to include insurance, 401(k), leaves of absence, appointment tracking and follow-up.
• Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
• Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters.
• Responds to associate inquiries regarding HR related issues including employment verifications, clarification of information and follow-up on request documentation.
• Responds to external inquiries regarding a variety of Human Resources issues.
• Completes employment verifications, processes unemployment information and responds to wage verifications.
• Interacts with Home Office on HR administrative issues and keep the Human Resources Supervisor informed, as needed.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High School Diploma or equivalent

Tools

MS Excel

MS Word

Kronos

Workday

Job description

Work Schedule: Monday - Friday (8AM-4:30PM)

You will be responsible for the clerical/administration function within the HR department. Perform duties directly related to leaves of absence, payroll, file administration, benefits, workers compensation, unemployment and preparing reports associated with these functions. Counsels’ associates, respond to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues.

Responsibilities:

• Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.
• Transmits payroll in conjunction with Home Office.
• Audit timekeeping and timecard accuracy.
• Audits payroll reports and make corrections as necessary.
• Stop payment of voided checks.
• Prepares checks for distribution.
• Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status.
• Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
• Coordinates the benefits program to include insurance, 401(k), leaves of absence, appointment tracking and follow-up.
• Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.
• Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters. Assists training department and other classes as necessary.
• Responds to associate inquiries regarding HR related issues including employment verifications, clarification of information and follow-up on request documentation.
• Responds to external inquiries regarding a variety of Human Resources issues.
• Completes employment verifications, processes unemployment information and responds to wage verifications.
• Interacts with Home Office on HR administrative issues and keep the Human Resources Supervisor informed, as needed.

Qualifications:

• 1-5 years related experience
• High School Diploma OR equivalent work experience
• Good organizational, communication and interpersonal skills
• Knowledge of basic HR functions (payroll, files and benefits)
• Knowledge of MS Excel and MS Word
• Knowledge of payroll systems (Kronos AND Workday preferred)
• Experience working within a Unionized environment preferred