Human Resources Assistant

General Dynamics Electric Boat; North Kingstown (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

General Dynamics Electric Boat in Rhode Island seeks an HR Administrative Assistant to provide front-line support to Employee Relations and Benefits. You will manage inquiries, assist with leave administration, and support case management and communications.

Responsibilities include coordinating performance reviews, data entry to Navex, and handling mail and office operations. On-site role requiring attention to detail and confidentiality in a high-volume environment.

Qualifications

• High school diploma or GED.
• HR administrative/employee relations experience with CHRI handling.
• Experience using NAVEX or similar HR platform.
• Available to work 100% on site (no WFH).
• Able to work 7:00–16:30, Mon–Fri, with possible extended hours.

Responsibilities

• Answer main HR line, directing inquiries to the right staff.
• Provide welcoming experience for walk-in employees and refer queries appropriately.
• Manage leave of absence administration in the eLOA system and document tracking.
• Support ARC process with documentation gathering and communications.
• Coordinate monthly performance review distribution, collection, and tracking.
• Enter data and upload documents to Navex for case management.
• Receive, sort, and distribute mail; coordinate packages and mail pickup.

Skills

Communication skills

Organization skills

Interpersonal skills

Detail oriented

Team player

Independent work

Education

High School Diploma or GED

Tools

NAVEX administration system

eLOA system

ECHRIS system

eSeverance

Job description

Overview

The Human Resources Administrative Assistant provides front line operational support to the Employee Relations and Benefits teams within HR in a high volume, fast-paced environment. This role serves as the first point of contact for employees, management, and visitors, managing walk-in and phone inquiries while supporting leave of absence administration, accommodations requests, employee relations case management, documentation, scheduling, and communications.

This position requires exceptional attentional detail, strong communication skills, sound judgement, and the ability to manage competing priorities while maintaining strict confidentiality.

Essential Duties and Responsibilities:

• Answer the main Human Resources line, serving as the primary point of contact for general employee and management inquiries, directing calls to the appropriate HR staff, and returning voicemails in a timely manner
• Create a welcoming, professional experience for a high-volume of walk-in visitors by providing general employee relations and benefits information and directing inquiries to the appropriate HR team member
• Manage leave of absence administration in eLOA system including documentation tracking, data entry, and employee communications
• Provide administrative support for the ARC process including gathering documentation, attending meetings, maintaining records, and employee communications
• Coordinate the monthly employee performance review process, including distribution, collection, and tracking of completed performance reviews
• Perform data entry and uploads documentation to Navex system to support employee relations case management
• Receive, sort, and distribute incoming mail, and coordinate the delivery and pick-up of packages and outgoing mail
• Provide general office support, including ordering office supplies, managing inventory levels, and coordinating purchases as needed
• Schedule meeting and appointments; manages conference room schedule

Qualifications

Required:

• High School Diploma or GED
• HR administrative assistant or employee relations experience and training on handling CHRI
• Experience using NAVEX administration system or a similar HR platform
• Available to work 100 percent of the time on site (no work from home ability)
• Ability to work a minimum of 07:00-16:30, Monday- Friday, with the ability to work extended hours

Preferred:

• Bachelor's degree in Human Resources, Business Administration, Business Management or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience using, eSeverance, eLOA, and ECHRIS systems

Skills

• Must possess strong communication, organization and interpersonal skills
• Must be able to work independently and bring all issues to resolution
• Detail oriented
• Strong organizational, project management, presentation skills
• Ability to work in a team environment is essential

Physical Qualifications

Light Lifting

Environmental Attributes

Inside