Human Resources Assistant

Freedom Behavioral Health Solutions; Manhattan (KS); On-site; USD 40,000 - 54,000; Full time

Job summary

Freedom Behavioral Health Solutions is hiring an HR Assistant to support recruitment, onboarding, employee changes, timekeeping, and records management. The role collaborates with HR and leadership to ensure accurate documentation and timely completion of tasks while maintaining confidentiality and professional conduct.

The ideal candidate will excel in communication, organization, and independent work, with experience in payroll, benefits questions, and HR operations.

Qualifications

• Experience in human resources is required.
• Excellent oral and written communication skills.
• Strong organizational abilities and attention to detail.
• Experience with data entry, payroll, recruitment, HR tasks, and customer service.
• Ability to work independently and exercise good judgment.
• Commitment to confidentiality and discretion.

Responsibilities

• Post and maintain approved job openings.
• Review applications for minimum qualifications.
• Coordinate interviews and prepare offer letters.
• Assist with onboarding, I-9s, and new hire setup.
• Process employee changes and separations in HR systems.
• Prepare change and separation documentation.
• Assist with offboarding and return of company property.
• Review timesheets and manage leave records.
• Answer routine benefit questions and escalate as needed.
• Track performance review deadlines and documentation.
• Maintain accurate employee records and audit files.

Skills

Communication

Organizational skills

Data entry

Payroll knowledge

Recruitment support

Customer service

Confidentiality

Policy interpretation

Job description

At Freedom Behavioral Health Solutions, our mission is to make mental health care accessible and transformative for everyone. We are dedicated to providing innovative treatments and removing barriers to care, empowering you to \"Free Your Mind\" and make the most of every moment. Life is short; let’s live it to the fullest!

Freedom Behavioral Health Solutions is seeking an organized, dependable, and detail-oriented HR Assistant to support the day-to-day operations of the Human Resources department. This position will work closely with HR and company leadership to support recruitment and hiring, onboarding, employee changes and separations, time and leave administration, benefits, performance management, and employee records. The HR Assistant will also respond to routine employee questions, maintain accurate HR documentation, coordinate HR processes, and help ensure required tasks and paperwork are completed accurately and on time.

Key Responsibilities

Recruitment and Onboarding

• Post and maintain approved job openings.
• Review applications for minimum qualifications.
• Coordinate interviews and prepare offer letters.
• Assist with onboarding, I-9s, and new hire setup.

Employee Changes and Separations

• Process approved employee changes in HR systems.
• Prepare employee change and separation documentation.
• Assist with offboarding and separation requirements.
• Coordinate system updates and return of company property.

Timekeeping, Leave, and Benefits Support

• Review timesheets and follow up on discrepancies.
• Process approved time corrections and maintain leave records.
• Track employee leave and short-term disability status.
• Answer routine benefit questions and elevate issues as needed.

Performance and Employee Records

• Track performance review deadlines and completion.
• Prepare and organize performance-related documentation.
• Maintain accurate and organized employee records.
• Audit files for missing or incomplete documentation.

General HR Administrative Support

• Respond to routine HR questions and elevate as needed.
• Maintain confidentiality of employee and company information.
• Prepare HR reports, forms, and communications.
• Track deadlines, documentation, and follow-up items.
• Support HR projects and other department needs.

What You'll Need to Succeed:

• Relevant experience in human resources
• Excellent oral and written communication skills
• Excellent organizational skills
• Experience in data entry, payroll, recruitment, human resources, and customer service
• Ability to determine priorities, exercise sound judgment, and work independently
• Willingness to learn new software, to develop additional skills, and to engage in professional development
• Ability to exercise discretion and uphold confidentiality
• Demonstrated ability to interpret, apply, and explain complex policies and procedures