Human Resources Assistant

The Craneware Group; Deerfield Beach (FL); Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a dynamic Human Resources Assistant to enhance their HR operations. This role involves providing comprehensive administrative support, managing data through HRIS systems, and generating insightful reports to inform decision-making. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and communication skills while ensuring compliance with data protection regulations. Join a forward-thinking team dedicated to transforming healthcare through innovative solutions and contribute to a culture of excellence and collaboration.

Qualifications

• 3+ years in high-volume administration, 2+ in HR.
• Experience with HRIS for data management and reporting.

Responsibilities

• Provide administrative support to the HR team.
• Maintain HRIS with accurate data updates.
• Generate reports and manage HR documentation.

Skills

HRIS System Proficiency

Microsoft Office Suite

Data Management

Time Management

Communication Skills

Problem-Solving Skills

Attention to Detail

Organizational Skills

Education

Bachelor's Degree in Human Resources or related field

Tools

HRIS Software

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Join to apply for the Human Resources Assistant role at The Craneware Group

Join to apply for the Human Resources Assistant role at The Craneware Group

Let’s transform the business of healthcare! At The Craneware Group, we are dedicated to empowering our customers with industry-defining insights that pave the way for a brighter future.

If you are an energetic, forward-thinking individual with a passion for innovation, we invite you to join our thriving team of more than 750 dedicated professionals. Together, we'll fuel the expansion of our SaaS platform and develop cutting-edge applications that redefine the healthcare landscape.

This is a remote position but candidates must be located in the South Florida area.

The HR Assistant delivers efficient, professional administrative and analytical support across The Craneware Group, enabling the HR team to operate effectively in attracting, recruiting, engaging, and retaining the talent needed to drive better outcomes for all.

This role involves working extensively with data, the ideal candidate will have a strong interest in data management and a desire to deepen their knowledge of HRIS systems. They should be eager to learn and support data input, maintenance, and reporting processes that are essential to core HR functions. Additionally, the candidate must be capable of generating reports through the HRIS system and leveraging advanced Excel skills to produce data-driven insights that support informed decision-making.

You Will Be:

• Providing a full administrative service to the global HR Team by producing any documentation required to support the employee life cycle. E.g. – Probationary periods, maternity leave, internal moves, grievances and disciplinaries.
• The process owner for the HR team’s document management system allowing the HR team to operate in an efficient and effective manner. This includes the creation and maintenance of document templates which are used to apply a level of consistency to administration within the HR team.
• Ensuring that all documentation, electronic and physical, is filed and kept up to date and in order at all times in line with any data protection legislation.
• Maintaining the HRIS with accurate data updates to reflect changes to HR processes and business needs to ensure the business is provided with reliable, consistent and meaningful data.
• Creating, maintaining and distributing robust reports capturing cost, MI and employee data used by the HR team, OpsBoard and wider business. Complete the monthly reports for the Board, containing HR metrics which will change in accordance with business requirements.
• Processing all paperwork relating to HR budget management accurately. This includes raising purchase requests, purchase orders and invoices. Reconciling amounts and ensuring that invoices are coded correctly in accordance with the budgeting playbook.
• Dealing with ad-hoc and routine queries in person and by phone/email (through monitoring and maintaining the HR Mailbox) from employees across the organization. More complex queries should be escalated to more senior members of the HR Team.
• Responsible for the maintenance of the People Team pages on the CORE. Includes creating and ensuring content is up-to-date at all times with appropriate KPIs/information/HR profiles. Also creating communication on other pages, such as New Hire Spotlights, Leadership Roundtables or supporting Craneware Cares messaging.
• Providing any other ad hoc administrative support depending on the needs of the HR Team which may include benefits administration, on-boarding/offboarding and support any external audits as and when required.

You Will Bring:

• At least three years’ experience in a high volume, fast paced administration role with at least two years specifically in an HR environment.
• At least two years’ experience with using an HRIS system for data input, maintenance and reporting. The ability to create reports using the HRIS to produce MI data to allow the organization to make informed decisions.
• Proficient at an intermediate level in the full Microsoft Office package including Word, Excel, PowerPoint, OneNote, SharePoint.
• Strong time management skills, with the ability to prioritize workload to meet internal SLAs, deadlines and scope.
• Strong organizational skills, with the ability to plan and coordinate the HR Team to operate efficiently.
• Ability to be resourceful. Use internal and external sources to quickly and accurately find answers to questions which are unknown.
• Effective communication skills both written and verbal across different cultures and use of different versions of English (US/UK).
• Critical thinking and problem-solving skills, able to establish cause and effect and is able to work through all relevant actions based on an event happening.
• Strong level of attention to detail, including demonstrable ability to produce formal letters. Strong attention to detail to accurately input and process complex data.
• Have a professional, empathetic manner when dealing with employees, whilst always have consideration for confidentiality and discretion.
• Ability to remain calm when under pressure and deal with a volume of work.
• Basic knowledge of employment law and proactive approach to keeping up to date with changes to legislation and best practice.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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