Human Resources Assistant

The Equus Group; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

The Equus Group is seeking an HR Assistant to support recruitment, onboarding, HR operations, and team coordination. This role is ideal for an organized, proactive administrative or HR professional who thrives in a fast-moving environment.

You will handle interview scheduling, onboarding tasks, calendar management, and HR communications while supporting a growing HR function. Bachelor's degree is preferred and 3+ years in a related role. The position offers hands-on growth within a dynamic team.

Qualifications

• 3+ years of experience in administrative, coordination, or HR support roles.
• Bachelor's degree preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication.
• Highly responsive with strong follow-through and able to meet tight deadlines.
• Comfortable coordinating multiple priorities and last-minute requests.
• Strong calendar management and organizational skills.
• Able to handle sensitive information with discretion and confidentiality.
• Proactive and willing to pitch in across a wide variety of responsibilities.
• Thrives in a fast-paced, entrepreneurial, evolving environment.
• Quick to learn new systems, tools, and processes.
• Flexibility to coordinate across multiple time zones.
• Strong interest in building a career in Human Resources.

Responsibilities

• Coordinate interview scheduling across candidates, recruiters, and hiring teams.
• Communicate interview details and logistics with candidates and stakeholders.
• Coordinate conference rooms, Zoom/Teams links, and interview logistics.
• Maintain candidate tracking and interview status throughout the process.
• Build and update recruiting trackers and flag bottlenecks.
• Support onboarding with new hire communications and related tasks.
• Manage the shared HR calendar and events.
• Monitor and triage the shared HR inbox and route inquiries.
• Organize HR folders, documents, and resources.
• Assist with HR communications and internal content.
• Coordinate employee milestone communications and initiatives.
• Support internal newsletters, leadership programs, and HR events.
• Assist with compliance projects and training tracking.
• Support employee programs through coordination and administration.
• Provide operational support across HR programs and projects.
• Take on additional priorities to support the HR team.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Multi-priority coordination

Education

Bachelor's degree

Tools

MS Office/Google Workspace

HRIS systems

Calendar & scheduling tools

Job description

We are partnering with a leading financial services firm to identify an HR Assistant to join its growing Human Resources team.

This is an excellent opportunity for an organized, proactive HR or administrative professional who enjoys being at the center of a fast-moving team and wants to build their career within Human Resources. The role will provide broad exposure across recruiting, onboarding, HR operations, employee programs, and team coordination.

The ideal candidate is someone who takes ownership, has exceptional attention to detail, communicates well, and is comfortable jumping between priorities. This is a hands-on role within an entrepreneurial environment where no two days look exactly the same, with the opportunity to take on additional responsibilities as the team and function continue to evolve.

What You'll Do

• Coordinate interview scheduling across candidates, recruiters, and hiring teams, ensuring timely and conflict-free scheduling
• Communicate interview details and logistics clearly with candidates and internal stakeholders
• Coordinate conference rooms, Zoom/Teams links, and other interview logistics
• Maintain accurate candidate tracking and interview status throughout the hiring process
• Build and update recruiting trackers and proactively flag outstanding items or bottlenecks
• Support onboarding by preparing new hire communications and completing related administrative tasks

HR Operations & Team Support

• Manage the shared HR calendar, ensuring key meetings, deadlines, and events are organized and up to date
• Monitor and triage the shared HR/recruiting inbox, routing questions and requests to the appropriate team members
• Organize and maintain shared HR folders, documents, and resources
• Assist with HR communications and internal content, including new hire announcements, employee events, and other updates
• Coordinate employee milestone communications and other employee initiatives
• Support internal newsletters, leadership programs, and HR events
• Assist with compliance-related projects and required training tracking
• Support employee programs through tracking, coordination, and administration
• Provide administrative and operational support across a variety of HR programs and projects
• Jump in on additional priorities and projects as needed to support the broader HR team

What They're Looking For

• 3+ years of experience in an administrative, coordination, or HR support role
• Bachelor's degree preferred
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Highly responsive with strong follow-through and the ability to manage tight deadlines
• Comfortable coordinating multiple priorities and handling last-minute requests
• Strong calendar management and organizational skills
• Able to handle sensitive information with discretion and confidentialityProactive and willing to pitch in across a wide variety of responsibilities
• Comfortable working in a fast-paced, entrepreneurial, and constantly evolving environment
• Quick to learn new systems, tools, and processes
• Flexible and comfortable coordinating across multiple time zones when needed
• Strong interest in building a career in Human Resources

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.