Human Resources Coordinator

Buckingham Search; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Job summary

Buckingham Search is seeking an HR Operations Coordinator in Chicago to keep the HR function organized and responsive. This role supports employees across onboarding, learning initiatives, and early career programs in a fast-paced environment.

You will manage HR systems like Workday, generate reports, and identify process improvements. This in-office role offers broad exposure to HR operations and collaboration across departments.

Qualifications

• 2+ years in HR operations or related field.
• Strong organization and attention to detail.
• Ability to manage multiple priorities with deadlines.
• Experience with HRIS or HR systems.
• Experience using AI tools to improve workflows.

Responsibilities

• Coordinate onboarding for interns, new graduates, and experienced hires; ensure a polished, welcoming start.
• Assist employees with questions on HR systems, benefits, internal programs, and resources.
• Process employee updates, verifications, relocations, performance reviews, and offboarding.
• Maintain accurate employee records in Workday and other HR platforms.
• Create reports, manage trackers, audit data, and follow up on information.
• Coordinate logistics for internships, professional development programs, leadership training, and learning events.
• Manage calendars, communications, meeting materials, speaker details, surveys, and program evaluations.
• Identify inefficient processes and recommend solutions to improve accuracy and save time.
• Use AI and other tools to organize data, strengthen reporting, and automate repetitive work.
• Collaborate with Recruiting, Legal, Compliance, Technology, Workplace Services, and business leaders.

Skills

HR operations

Organization

Communication

Data analysis

AI tooling

Tools

Workday

Job description

Work Model: In office five days per week

Our client is seeking a Human Resources Operations Coordinator to join its Chicago team. This individual will help keep the HR function organized, responsive, and running smoothly while supporting employees throughout their experience with the firm.

This is an ideal opportunity for someone who enjoys working in a fast-paced environment, takes pride in getting the details right, and is always looking for ways to improve how work gets done. The position offers broad exposure to HR operations, employee programs, onboarding, learning initiatives, and early career talent.

Responsibilities

• Coordinate onboarding for interns, new graduates, and experienced hires, ensuring each employee has a polished and welcoming start.
• Assist employees with questions related to HR systems, benefits enrollment, internal programs, and company resources.
• Process employee updates, employment verifications, relocations, performance review documentation, and offboarding activities.
• Maintain accurate employee records in Workday and other HR platforms.
• Create reports, manage trackers, audit data, and follow up on outstanding information.
• Coordinate logistics for internships, professional development programs, leadership training, and employee learning events.
• Manage calendars, participant communications, meeting materials, speaker details, surveys, and program evaluations.
• Identify inefficient or manual processes and recommend solutions that improve accuracy and save time.
• Use AI and other technology tools to organize data, strengthen reporting, and automate repetitive work.
• Collaborate with Recruiting, Legal, Compliance, Technology, Workplace Services, and business leaders.
• Support additional HR projects as priorities and business needs evolve.

Qualifications

• Two or more years of experience in HR operations, HR coordination, employee programs, talent development, campus recruiting, or a related area.
• Exceptional organization and attention to detail.
• The ability to manage multiple priorities while adapting quickly when deadlines or business needs change.
• A proactive approach to identifying issues, following through, and improving processes.
• Strong written and verbal communication skills.
• Sound judgment and discretion when handling confidential employee information.
• Confidence working independently and taking ownership in a high-performing environment.
• Experience using technology or AI tools to improve workflows, reporting, or data analysis.
• Familiarity with Workday or another major HRIS is strongly preferred.
• Experience supporting internships, early career programs, or employee development initiatives is a plus.
• A collaborative, curious, dependable, and solutions-oriented approach.

Candidates must be comfortable working from the organization’s Chicago office five days per week.