Human Resources Assistant

Parker Poe; Charlotte (NC); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking firm that values collaboration and community service. As a Human Resources Assistant, you will perform vital administrative tasks that support the HR function, including recruiting, onboarding, and employee relations. This role offers an opportunity to grow within a tight-knit team that prioritizes mentorship and professional development. With a commitment to excellence, you will help maintain effective HR operations while contributing to a positive workplace culture. If you are a motivated self-starter with strong organizational skills, this is the perfect opportunity to make a meaningful impact.

Qualifications

• Minimum one year of administrative support experience required.
• Experience in an HR department strongly preferred.

Responsibilities

• Monitors incoming calls and directs team members to resources.
• Supports business professional recruiting and scheduling interviews.

Skills

Administrative Support

Communication Skills

Interpersonal Skills

Problem-Solving Skills

Organizational Skills

Attention to Detail

Education

Bachelor’s Degree in HR, Psychology, Business

Tools

Microsoft Office Suite

Adobe Acrobat

HRIS/ATS (Dayforce preferred)

Job description

Parker Poe, Charlotte, North Carolina, United States of America

Job Description

Posted Monday, April 28, 2025 at 4:00 AM

Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight-knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.

Summary

The Human Resources Assistant performs daily administrative tasks and services to support an effective and efficient firmwide human resources function. This role fields and distributes incoming requests, assists with HR processes and procedures, and handles administrative projects as assigned. Duties include assisting with internal and external HR communications, professional staff recruiting, onboarding, payroll, benefits, compliance, employee relations, performance reviews, HRIS/records, meetings and events, and other duties as assigned.

The position will work approximately 37.5 hours per week and may require additional work after regular business hours to attend functions and events on evenings and weekends. Occasional travel may be required.

Department: Human Resources

FLSA: Non-exempt

Direct Reports: No

Supervised By: Director of Human Resources

Primary Duties and Responsibilities

• Monitors incoming calls and the department email inbox. Directs team members to the appropriate resources to answer questions and resolve HR issues.
• Coordinates schedules for the HR department including meetings and events.
• Supports business professional recruiting including job postings, scheduling interviews, feedback collection, and web site/social media updates.
• Administers candidate pre-employment tests, conducts reference checks, assists in the drafting of offer letters, and provides support to various departments involved in the recruitment process.
• Creates and coordinates new employee orientation schedules.
• Completes I-9 documentation and E-Verify.
• Helps update internal and external HR communications including emails, policies, the firmwide Intranet, the HRIS database, and other HR materials.
• Assists with data entry, HRIS records, personnel files, and other HR recordkeeping and reporting.
• Provides administrative support for benefits administration and billing.
• Handles administrative support for employee relations and performance management processes.
• Updates hourly/non-exempt employee timesheets and PTO requests.
• Assists with other duties and/or special projects as assigned.

Requirements

• Minimum one year of administrative support experience and a bachelor’s degree in HR, psychology, business, or a related field, or the equivalent combination of education and job experience.
• Administrative experience in an HR department strongly preferred, especially in a law firm or other professional services setting.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Exceptional interpersonal and customer service skills.Ability to develop and maintain effective working relationships with candidates, business professionals, and attorneys.
• Motivated self-starter with analytical and problem-solving skills.
• Demonstrated attention to detail, accuracy and confidentiality.
• Excellent time management skills and ability to meet deadlines in a fast-paced environment.
• Strong organizational skills and ability to prioritize workload with frequently shifting priorities.
• Willingness to embrace and learn new skills and resolve issues.
• Proficiency in Microsoft Office Suite, Adobe Acrobat and/or similar software.
• Experience with HRIS/ATS; Dayforce familiarity preferred.

Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.

Parker Poe, Charlotte, North Carolina, United States of America