Human Resources and Admin Assistant

Life Ambulance Network; Lincoln Park (MI); On-site; USD 45,000 - 60,000; Full time

Job summary

Life Ambulance Network is seeking an IL/MI Human Resource Coordinator to support HR processes for Chicagoland and Michigan locations. You will assist the HR Director and Ops Director, manage ATS/HRIS data, and help with onboarding, orientations, and background checks.

Responsibilities include interview scheduling, offer letters, payroll deductions, and maintenance of personnel files in a fast-paced environment. A strong focus on accuracy and communication is essential.

Qualifications

• High School Diploma required.
• At least two years related experience required.

Responsibilities

• Support HR Director and Director of Operations with HR processes for IL/MI locations.
• Maintain ATS and HRIS data accuracy and record-keeping.
• Coordinate onboarding, orientations, background checks, and new hire activities.
• Prepare and send offers and rejection letters.
• Assist with interviews scheduling and candidate communication.
• Track uniforms, payroll deductions, and employee data entry.
• Maintain personnel files and assist with disciplinary actions.
• Enter changes in payroll and scheduling systems; support data integrity.

Skills

Verbal and written communication

Organizational skills

Time management

Stress management

Microsoft Office

Interpersonal skills

ATS maintenance

Education

High School Diploma

Tools

HRIS systems

Applicant Tracking System (ATS)

Payroll scheduling platform

Job description

Job Summary:

The IL/MI Human Resource Coordinator aids with and facilitates the human resource processes of our Chicagoland and Michigan locations. This role provides administrative support to the HR Director and Director of Operations as needed, including maintaining ATS, record-keeping, file maintenance and entering data in HRIS system.

Duties/Responsibilities:

Michigan:

• *ATS Maintenance to include reaching out to candidates, scheduling interviews,
• sending offer and/or rejection letters.
• *Interviewing all potential MI candidates
• *Sending welcome letters, onboarding links and background check information.
• *Preparation and conducting HR portion of bi-weekly orientations.
• *With EMS staff, perform drug screening for new hires as required.
• *Ordering and tracking of uniforms. Creating payroll deductions as necessary.
• *Follow-up to ensure new hires complete entire onboarding process.
• *Entering employee data into HRIS systems and scheduling platform.
• *Organization of current and terminated personnel files.
• *Participate in progressive disciplinary action/counseling as HR rep.
• *Update personnel changes/additions in both payroll and scheduling platforms.
• *Organization of birthday gifts/cards and Kudos cards.
• *Other duties as assigned.

Illinois:

• *Sending offer and/or rejection letters.
• *Sending welcome letters, onboarding links and background check information.
• *Follow-up to ensure new hires complete entire onboarding process.
• *Ordering and tracking of uniforms. Creating payroll deductions as necessary.
• *Entering employee data into HRIS systems and scheduling platform.

Required Skills/Abilities:

• *Excellent verbal and written communication skills.
• *Excellent organizational skills and attention to detail.
• *Excellent time management skills.
• *Ability to function well in a high-paced and at times stressful environment.
• *Proficient with Microsoft Office or related software.
• *Excellent interpersonal skills with the ability to communicate with all levels of management and staff.

Education and Experience:

• *High School Diploma required.
• *At least two years related experience required.

Physical Requirements:

Prolonged periods of sitting or standing and working on a computer

What we offer:

• *Paid time off
• *401k with company match
• *Medical, dental and vision insurance
• *Supplemental insurance; life, accident, disability, etc.