Human Resources and Admin Assistant

LifeLine Ambulance, LLC; Lincoln Park (MI); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid time off

401k with company match

Medical, dental and vision insurance

Supplemental insurance; life, accident

Job summary

LifeLine Ambulance, LLC is seeking an IL/MI Human Resource Coordinator to aid the HR Director and Operations Director. The role provides administrative support and helps maintain ATS and HRIS records for our Chicagoland and Michigan locations.

You will handle candidate communications, schedule interviews, onboarding, background checks, and assist with bi-weekly orientations, while ensuring data accuracy across payroll and scheduling platforms.

Qualifications

• High School Diploma required.
• Two years related experience required.
• Excellent verbal and written communication skills.
• Ability to function in a high-paced environment.
• Proficient with Microsoft Office or related software.

Responsibilities

• Maintain ATS and HRIS data accuracy for MI and IL locations.
• Coordinate candidate communications and scheduling interviews.
• Administer onboarding, background checks, and onboarding links.
• Support payroll deductions and benefits enrollment processes.
• Assist HR Director and Operations Director as needed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Interpersonal skills

Ability to work under pressure

Education

High School Diploma

Two years related experience

Tools

Microsoft Office

Job description

Job Summary:

The IL/MI Human Resource Coordinator aids with and facilitates the human resource processes of our Chicagoland and Michigan locations. This role provides administrative support to the HR Director and Director of Operations as needed, including maintaining ATS, record-keeping, file maintenance and entering data in HRIS system.

Duties/Responsibilities:

Michigan:

• *ATS Maintenance to include reaching out to candidates, scheduling interviews,
• sending offer and/or rejection letters.
• *Interviewing all potential MI candidates
• *Sending welcome letters, onboarding links and background check information.
• *Preparation and conducting HR portion of bi-weekly orientations.
• *With EMS staff, perform drug screening for new hires as required.
• *Ordering and tracking of uniforms. Creating payroll deductions as necessary.
• *Follow-up to ensure new hires complete entire onboarding process.
• *Entering employee data into HRIS systems and scheduling platform.
• *Organization of current and terminated personnel files.
• *Participate in progressive disciplinary action/counseling as HR rep.
• *Update personnel changes/additions in both payroll and scheduling platforms.
• *Organization of birthday gifts/cards and Kudos cards.
• *Other duties as assigned.

Illinois:

• *Sending offer and/or rejection letters.
• *Sending welcome letters, onboarding links and background check information.
• *Follow-up to ensure new hires complete entire onboarding process.
• *Ordering and tracking of uniforms. Creating payroll deductions as necessary.
• *Entering employee data into HRIS systems and scheduling platform.

Required Skills/Abilities:

• *Excellent verbal and written communication skills.
• *Excellent organizational skills and attention to detail.
• *Excellent time management skills.
• *Ability to function well in a high-paced and at times stressful environment.
• *Proficient with Microsoft Office or related software.
• *Excellent interpersonal skills with the ability to communicate with all levels of management and staff.

Education and Experience:

• *High School Diploma required.
• *At least two years related experience required.

Physical Requirements:

Prolonged periods of sitting or standing and working on a computer

What we offer:

• *Paid time off
• *401k with company match
• *Medical, dental and vision insurance
• *Supplemental insurance; life, accident, disability, etc.