Human Resources Coordinator

Ciena Healthcare; Wayland Township (MI); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Competitive pay

Health, dental & vision insurance

401K with matching funds

Life Insurance

Employee discounts

Tuition Reimbursement

Student Loan Reimbursement

Job summary

Ciena Healthcare in Wayland, MI is seeking an HR professional to join a facility-based team. The role focuses on day-to-day support across hiring, onboarding, and employee issue resolution, with emphasis on retention planning and accurate employment documentation.

Responsibilities include applicant tracking, processing new hires (I-9, forms, licenses), coordinating background checks, scheduling orientations, and managing benefits enrollment, with onsite work in Wayland, Michigan.

Qualifications

• Minimum education as stated in the posting.
• At least 3 years of HR experience with preference for long-term care.
• Experience in hiring, onboarding, retention planning and employee relations.

Responsibilities

• Monitor applicant flow in the tracking system and coordinate with recruiters.
• Update applicants daily within the tracking system.
• Support managers and administrator with retention planning.
• Coordinate employment processing for new hires (I-9, forms, licenses, background checks).
• Schedule new hire orientation and manage employee problem resolution reports.
• Complete injury reports and manage benefit enrollment.
• Maintain up-to-date employment document files.

Skills

HR coordination

Employee relations

Onboarding processes

Recruitment coordination

Documentation handling

Education

Associates Degree

Bachelor in HR or BSA with concentration in HR

Tools

Applicant tracking system

Job description

Join a facility-based HR team providing day-to-day support across hiring, onboarding, and employee issue resolution.

Responsibilities

• Monitor applicant flow daily in the applicant tracking system and coordinate with the recruiter assigned to open positions
• Update applicants daily within the applicant tracking system
• Support Department Managers and the Administrator with employee retention planning
• Coordinate employment processing for new hires, including:
  • I-9 completion
  • Tax form processing
  • License and certification verification
  • Reference checks
  • Background check coordination
  • Fingerprinting scheduling
  • Physical and drug screen scheduling
• Schedule and assist with new hire orientation
• Ensure the Employee Problem Resolution Process is followed and report outcomes
• Complete injury reports
• Manage benefit enrollment and complete required follow-ups
• Maintain up-to-date employment document files

Requirements

• Minimum education: Associates Degree (or Bachelor in HR / BSA with concentration in Human Resources)
• Meet one of the experience/education paths:
  • Associates Degree plus 5+ years in an HR Coordinator or Manager capacity, or
  • Bachelor in HR or BSA with concentration in Human Resources
• At least 3 years of HR experience; preference for experience in the long term care setting

Technology

• Applicant tracking system

Benefits

• Competitive pay
• Medical, dental, and vision insurance
• 401K with matching funds
• Life Insurance
• Employee discounts
• Tuition Reimbursement
• Student Loan Reimbursement

Location: Wayland, MI (onsite)