Human Resources Administrator

Masis Professional Group; Boston (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Masis Professional Group is seeking an HR Administrator to provide administrative and operational support to the Human Resources team. You will help process employee data, support onboarding, and maintain HRIS and records.

The role requires 1-3 years of HR experience, a Bachelor's degree, and knowledge of I-9 compliance. You will handle confidential information, assist with payroll data, and respond to employee questions, contributing to a compliant and positive workplace.

Qualifications

• Bachelor's degree in HR, business administration, or related field.
• 1–3 years of HR administrative or generalist experience.
• Knowledge of employment laws, HR compliance, including I-9 documentation.
• Experience with HRIS systems.
• Proficiency in Microsoft Office.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate and administer new hire onboarding, including preparation of offer letters and orientation materials.
• Complete and verify Form I-9 in compliance with federal regulations; maintain I-9 records.
• Maintain employee personnel files and ensure data integrity within the HRIS.
• Process employee status changes, including promotions, transfers, and terminations.
• Assist with benefits administration, enrollment support, and employee inquiries.
• Support payroll by ensuring accurate and timely submission of employee data.
• Respond to employee questions regarding HR policies and programs.
• Assist with recruitment coordination, including interview scheduling and candidate communication.
• Prepare HR reports and maintain confidential records.
• Support compliance efforts related to federal, state, and company policies

Skills

Strong organizational skills

Discretion with confidential info

Attention to detail

Education

Bachelor's degree in HR/Business Admin or related field

Tools

Microsoft Office Suite

Job description

The HR Administrator is responsible for providing administrative and operational support to the Human Resources department. This role ensures the accurate processing of employee data, supports onboarding and compliance activities, and maintains HR systems and records. The HR Administrator serves as a key point of contact for employees and supports day-to-day HR functions to ensure efficiency, compliance, and a positive employee experience.

About the Role

This role ensures the accurate processing of employee data, supports onboarding and compliance activities, and maintains HR systems and records.

Responsibilities

• Coordinate and administer new hire onboarding, including preparation of offer letters, new hire paperwork, and orientation materials
• Complete and verify Form I-9 Employment Eligibility Verification in compliance with federal regulations; maintain accurate and secure I-9 records
• Maintain employee personnel files and ensure data integrity within the HRIS
• Process employee status changes, including promotions, transfers, compensation updates, and terminations
• Assist with benefits administration, enrollment support, and employee inquiries
• Support payroll by ensuring accurate and timely submission of employee data
• Respond to employee questions regarding HR policies, procedures, and programs
• Assist with recruitment coordination, including interview scheduling and candidate communication
• Prepare HR reports and maintain confidential records{
• Support compliance efforts related to federal, state, and company policies

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 1-3 years of HR administrative or generalist experience
• Knowledge of employment laws and HR compliance requirements, including I-9 documentation and recordkeeping
• Experience working with HRIS systems
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with high attention to detail
• Ability to handle confidential information with discretion

Required Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with high attention to detail
• Ability to handle confidential information with discretion

Preferred Skills

• 1-3 years of HR administrative or generalist experience
• Knowledge of employment laws and HR compliance requirements, including I-9 documentation and recordkeeping