Human Resource Administrator

Polychem LLC; Mentor (OH); On-site; USD 48,000 - 64,000; Full time

Job summary

Polychem LLC in Mentor, OH is seeking a Human Resources Administrator to provide essential administrative support across HR functions, maintain confidential employee records, and help ensure smooth HR operations.

You will assist with recruitment, onboarding, benefits and payroll coordination, and respond to day-to-day HR inquiries while upholding confidentiality and professionalism in a fast-paced manufacturing setting.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or HR experience preferred.
• Working knowledge of HR practices, confidentiality, and recordkeeping.
• Hourly recruiting experience in manufacturing preferred.
• Experience developing and administering employee engagement programs.
• Experience using HRIS, payroll, applicant tracking, timekeeping, or MS Office systems preferred.
• Strong attention to detail, accuracy, organization, and follow-through.
• Excellent communication, interpersonal, and customer-service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion handling sensitive information.

Responsibilities

• Maintain confidential employee records and HR documents.
• Lead recruitment activities: post openings, schedule interviews, assist with offers.
• Coordinate onboarding: orientation, employment forms, policy acknowledgments, communications.
• Assist benefits enrollment and employee communications.
• Provide payroll support as needed.
• Ensure compliance with federal, state, and local laws through documentation, training, audits.
• Support HR projects and employee engagement initiatives.

Education

High school diploma or equivalent

Tools

HRIS

Payroll systems

Applicant tracking

Timekeeping

Microsoft Office

Job description

Description

The Human Resources Administrator provides essential administrative and operational support to the Human Resources department, helping ensure accurate employee records, timely HR processes, and a positive employee experience. This role supports recruitment, onboarding, employee documentation, benefits and payroll coordination, and day-to-day HR inquiries and employee engagement, while maintaining a high level of confidentiality and professionalism.

Requirements

Key Responsibilities

• Support in maintaining accurate and confidential employee records, personnel files, HR documents, and electronic HRIS data.
• Primary responsibility for the recruitment and hiring process by posting job openings, scheduling interviews, preparing offer letters, coordinating background checks, and assisting with new hire paperwork.
• Support in the coordination of onboarding activities, including orientation scheduling, employment forms, policy acknowledgments, and new employee communications.
• Assist with benefits administration, including enrollment support, employee communications, eligibility tracking.
• Provide payroll support when needed
• Support compliance with federal, state, and local employment laws by maintaining required documentation, tracking mandatory training, and assisting with audits.
• Assist with HR projects, employee engagement initiatives, training coordination, meetings, and other department priorities as assigned.

Qualifications

• High school diploma or equivalent required and related field experience preferred.
• Previous administrative or human resources experience preferred.
• Working knowledge of HR practices, employment documentation, confidentiality requirements, and employee recordkeeping.
• Hourly recruiting experience in manufacturing preferred
• Experience in developing and administering employee engagement programs
• Experience using HRIS, payroll, applicant tracking, timekeeping, or Microsoft Office systems preferred.
• Strong attention to detail, accuracy, organization, and follow-through.
• Excellent communication, interpersonal, and customer-service skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Demonstrated ability to handle sensitive information with discretion and professionalism.

Core Competencies

• Confidentiality and integrity
• Accuracy and attention to detail
• Employee service mindset
• Organization and time management
• Clear written and verbal communication
• Problem solving and adaptability
• Collaboration with HR, payroll, managers, operations, and employees

Work Environment and Expectations

This position typically operates in a manufacturing office work environment and requires continuous interaction with employees, managers, vendors, and HR team members. The Human Resources Administrator must maintain confidentiality, demonstrate sound judgment, and provide timely, accurate, and professional support across HR functions.