Human Resources Administrator

CalPortland; Carson City (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Retirement program

Employee assistance program

Job summary

CalPortland is seeking a Human Resources Support professional to perform a variety of HR activities across Summerlin, NV and Glendora, CA corporate offices. You will coordinate with departments, managers, employees and vendors to ensure smooth day-to-day HR operations.

The role includes pre-employment processing, new hire setup, compliance, file audits, and admin tasks, with interaction across Benefits, Safety, and Environmental teams.

Qualifications

• Knowledge of state/federal law including FLSA, Title VII, EEO and leave laws.
• Experience handling personnel records and filings.
• Strong MS Office (Outlook, Word, Excel, PowerPoint) skills.

Responsibilities

• Administer pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations.
• Coordinate new hire orientation with HR, Benefits, Safety, and Environmental.
• Coordinate new hire paperwork and IT setup with each region as necessary.
• Administer agency temp onboarding with recruiting and hiring managers.
• Ensure compliance with all State and Federal Regulations.
• Maintain and audit personnel files, I-9 forms and related processes.
• Prepare employee communications for Executive Offices.
• Respond to unemployment claims and coordinate with regions as needed.
• Provide reception coverage and expedite HR inquiries via HR Hotline.
• Order and maintain annual labor law posters for offices.
• Open and sort department mail and order office supplies.
• Support VP of HR and Summerlin HR staff.

Skills

MS Office

Interpersonal skills

Oral and written communications

Time management

Multitasking

Organizational skills

Education

Bachelor's degree in HR/Related field

Tools

HRIS

Job description

Job Summary

Under general supervision, performs a variety of human resources support activities for the Summerlin, NV, and Glendora, CA Corporate office. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full-time employees may enroll in a variety of health and welfare plans including medical, dental, and vision plans. Other benefits include life insurance, disability coverage, an employee assistance program, and a retirement program. The company also has a variety of voluntary benefits for employees to choose from.

CompensationResponsibilities

Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientationsCoordinate new hire orientation with HR, Benefits, Safety, and EnvironmentalCoordinate new hire paperwork and IT set up with each region as necessaryAdminister agency temp onboarding with recruiting and hiring managersEnsure compliance with all State and Federal RegulationsContinuously improve administrative systems and processes, consistent with internal policies and proceduresServe as an administrator and/or super-user for assigned HR system modulesMaintain and conduct annual audits of personnel files, I-9 forms, and other various processesPrepare and maintain employee communications for the Executive OfficesAs assigned, administer company programs such as service awardsAnswer incoming calls to the HR Hotline and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)Order and maintain annual labor law posters for designated officesRespond to unemployment claims and direct to other regions when necessaryEnsure all invoices are accurate, processed, and paid in a timely fashionProvide quality service to both internal and external customersOpen and sort department mail and order office suppliesSupport VP of Human Resources and other Summerlin based HR staffProvide reception desk coverage for lunch breaks and other breaks as requiredOther administrative duties and ad hoc projects as required and directed

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave lawsMethods and techniques for personnel record keeping and filingKnowledge of practices and procedures in an office environmentStrong MS Office (Outlook, Word, Excel, PowerPoint) skillsInterpersonal skills, tact, patience, and courtesy; ability to build professional relationships with othersStrong oral and written communications skillsAbility to multitask, prioritize and manage time efficiently; strong organizational skillsHighly confidential and ethicalPreferred:Bilingual - English/SpanishRelated experience in construction, building materials, and/or Department of Transportation (DOT) experienceHRIS experience

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. In accordance with the San Francisco Fair Chance Ordinance, for work that will be performed in the San Francisco area, qualified applicants with arrest and conviction records will be considered for employment.