Human Resources Administrator

Waaree Solar Americas Inc.; Brookshire (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Waaree Solar Americas Inc. is seeking an HR Administrator to provide comprehensive support for our human resources function.

The role covers data entry, employee communications, onboarding/offboarding, and records maintenance in a fast-paced environment. The ideal candidate will be bilingual, detail-oriented, organized, and reliable, with 2+ years of HR/administrative experience, and strong proficiency in UKG Ready and Microsoft Office.

Qualifications

• Minimum 2+ years in an administrative or office support role, preferably in HR.
• Experience with HRIS data entry and processing
• Strong MS Office skills and attention to detail

Responsibilities

• Provide administrative support to the HR team, including scheduling interviews and onboarding/offboarding.
• Maintain accurate HR records and ensure confidentiality and data protection.
• Assist with HRIS data entry, new hire changes, and auditing records.
• Support payroll with timesheet review and resolve discrepancies with supervisors.
• Coordinate onboarding materials, training sessions, and offboarding processes for departing employees.
• Ensure compliance with labor laws and company policies.
• Assist with benefits enrollment and updates for employees.
• Help organize training programs and track employee progress.
• Prepare HR reports and metrics for management.
• Handle general administrative tasks and office coordination.
• Schedule meetings and travel arrangements for executives and staff.
• Serve as a point of contact for internal/external inquiries with professionalism.
• Support special projects and process improvements as needed.
• Other duties as assigned.

Skills

Administrative support

Data entry

Communication skills

Organizational skills

Education

High school diploma

Associate/Bachelor in business administration or related field

Tools

UKG Ready

Microsoft Office Suite

Job description

The Human Resources Administrator will provide comprehensive support to ensure the smooth and efficient operation of our human resources function. This role involves handling a variety of administrative tasks, including data entry, employee communications, recruitment, maintaining records, customer/employee interface, and facilitating processes for employees. The HR Administrator will be bilingual, detail oriented, organized, reliable, and capable of working in a fast-paced environment.

Essential Job Duties and Responsibilities:

• Provide administrative assistance to the HR team, including scheduling interviews, processing employee onboarding and offboarding, and maintaining HR records and files.
• Maintain accurate and up-to-date employee records, including personal details, employment history, and compliance documents. Ensures confidentiality and data protection.
• Assist with HRIS Data Entry including entry of new hires, data changes and auditing of team members’ entry.
• Assist Payroll with timesheet review to ensure accuracy of timekeeping and communicate with supervisors regarding timesheet discrepancies.
• Facilitate the onboarding process for new hires, including preparing orientation materials, arranging training sessions, and ensuring all required documentation is completed. Support offboarding processes for departing employees.
• Assist in ensuring compliance with labor laws, company policies, and regulatory requirements.
• Support the administration of employee benefits programs, including health insurance, retirement plans, and other perks. Assist with benefits enrollment and updates.
• Assist in organizing and coordinating training programs, workshops, and development initiatives. Maintain training records and track employee progress.
• Prepare and maintain various HR reports, metrics, and documentation as needed. Ensure accuracy and timely submission of reports to management.
• Perform general administrative tasks such as reception, managing phone calls, handling correspondence, and maintaining office supplies.
• Coordinate and schedule appointments, meetings, and events. Organize travel arrangements and prepare itineraries for executives and staff as needed.
• Serve as a point of contact for internal and external communications. Handle inquiries and requests with confidentiality, professionalism and efficiency.
• Support special projects and tasks assigned by management, including process improvements and event planning.
• Other duties as assigned.

Minimum Requirements and Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field preferred.
• Proven experience (2+ years) in an administrative or office support role, preferably in a human resources department in a manufacturing or industrial setting.
• Experience working with a payroll/HRIS system (UKG Ready preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with office equipment and software.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Effective communication skills, both written and verbal, with a professional demeanor.
• Ability to work independently as well as collaboratively within a team environment.
• Demonstrated problem-solving skills and a proactive approach to tasks and challenges