HR Administrator

Click Here Digital?; Baton Rouge (LA); On-site; USD 48,000 - 64,000; Full time

Job summary

Click Here Digital is seeking an HR Administrator to support end-to-end HR operations from recruitment through offboarding. The role covers recruiting, onboarding, payroll, benefits, HRIS administration, employee records, compliance, and time-off administration.

The successful candidate will serve as a trusted resource for employees and managers, ensure accurate HR processes, and provide high levels of service in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred; equivalent experience may be considered.

Responsibilities

• Serve as first point of contact for HR policies, leave, benefits, payroll, and processes.
• Manage employee records across lifecycle, from offers to offboarding.
• Prepare HR reports on turnover, headcount, onboarding progress, and compliance.
• Maintain confidential HRIS records and documentation.
• Oversee time-off requests, update calendars, resolve discrepancies.
• Coordinate engagement surveys and reporting for action planning.
• Support HR initiatives including Performance Management and other programs.
• Distribute HR communications and reminders.
• Process semi-monthly payroll, review timecards, and handle changes.
• Administer benefits enrollment and open enrollment activities; coordinate with vendors.
• Respond to routine benefit questions and escalate complex issues.
• Manage COBRA notices and administration.
• Post jobs on ATS/LinkedIn/Indeed; source and screen candidates.
• Coordinate interviews and feedback; manage offer processes and background checks.
• Build candidate pipelines and report recruiting status weekly.
• Provide office operations support and manage facilities basics.

Skills

Communication skills

Organization

Project management

Discretion

Data accuracy

Customer-service mindset

Independent working

Education

Bachelor’s degree in HR/Business/Management

Tools

HRIS

ATS

Payroll systems

Google Workspace

Job description

The HR Administrator plays a key role in keeping the employee experience running smoothly from recruitment through offboarding. This position manages and supports a variety of HR operations, including recruiting, onboarding, payroll, benefits, HRIS administration, employee records, compliance, and time-off administration. The HR Administrator serves as a trusted resource for employees and managers, ensuring HR processes are handled accurately, efficiently, and with a high level of service.

JOB RESPONSIBILITIES

HR Administration

• Serve as the first point of contact for employee questions related to HR policies, leave, benefits, payroll, and administrative processes, and escalating complex HR matters to HRBP.
• Manage employee records and documentation processes across the full employee lifecycle, from offer letters through offboarding files.
• Help prepare HR reports related to turnover, headcount, onboarding progress, compliance tasks, and other people metrics.
• Maintain accurate and confidential employee records in HRIS, including new hires, employee changes, status updates, and required documentation.
• Administer key HR compliance processes by maintaining required forms and documentation, supporting audits, tracking compliance requirements, and escalating potential compliance concerns.
• Oversee employee time-off requests, including reviewing requests, maintaining accurate records, resolving discrepancies, and updating the company time-off calendar.
• Administer company-wide engagement surveys, maintain survey records, and provide reporting to the HR Business Partner for analysis and action planning.
• Support HR-related initiatives and processes, including Performance Management, employee surveys, and other people programs led by HRBP.
• Distribute HR-related communications, announcements, reminders and updates.

Payroll and Benefits Administration

• Process semi-monthly payroll for employees, including reviewing timecards, new hires, terminations, employee status changes, deductions, reimbursements, garnishments, and payroll submissions through HRIS. Reconcile payroll reports and resolve discrepancies prior to submission.
• Maintain state registration and withholding accuracy.
• Serve as the point of contact for payroll discrepancies and employee pay questions.
• Administer new-hire benefit enrollment and employee benefit changes; support annual open enrollment; maintain accurate benefit records; and coordinate day-to-day activities with benefit vendors and brokers.
• Respond to routine employee benefit questions and upscale complex benefit issues to the appropriate vendor.
• Manage COBRA notices and Administration.

Recruitment Support

• Post job openings and maintain listings on ATS, LinkedIn, and Indeed.
• Source, screen, and interview candidates against established role requirements and coordinate the candidate experience through the hiring process.
• Coordinate interviews, gather interview feedback, and maintain timely communication with candidates throughout the hiring process.
• Coordinate offer approvals, offer delivery, background checks, and other pre-employment requirements.
• Build and maintain active candidate pipelines for recurring and priority positions across the organization.
• Partner with HRBP on recruiting strategy, challenging hiring trends, and positions requiring additional support or escalation.
• Track recruiting metrics and open requisitions and report status weekly to HRBP.

Office Management

• Provide administrative support for office operations, including managing incoming calls and inquiries, ordering office supplies, coordinating workspace setup and equipment, and administering the Employee Laptop Program.

JOB REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, Management, or related field preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of 3 years of experience in Human Resources, Recruiting, People Operations, or related HR administrative roles.
• Experience working with an HRIS
• Ability to manage multiple open job requisitions simultaneously while maintaining candidate experience, hiring timelines, and communication with hiring managers.
• Experience with payroll, benefits administration, employee records, and time-off administration.
• Knowledge of state and federal HR compliance, employment tax, and related employer requirements.
• Highly organized and detail-oriented with the ability to manage multiple priorities and deadlines.
• Strong attention to data accuracy and the ability to identify and correct discrepancies across HR systems, payroll, benefits, and employee records.
• Strong communication skills and the ability to interact with employees, candidates, managers, and leadership.
• Ability to maintain confidentiality and discretion when handling sensitive employee information.
• Excellent project management skills
• Comfortable working independently while also collaborating closely with the HR team and leadership.
• Ability to distinguish routine administrative matters from sensitive employee relations, compliance, payroll, or benefits issues requiring escalation.
• Comfortable learning and navigating multiple technology platforms and HR systems.
• Comfortable working in a fast-paced environment where priorities may change.
• Strong customer-service mindset with a genuine interest in supporting employees and creating a positive employee experience.

PERFERRED REQUIREMENTS

• Proficiency with Google Workspace (Gmail, Google Calendar, Google Drive and Google Chat)