Human Resources Administrative Specialist

Software Technology Inc.; Tampa (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Software Technology Inc. is seeking an experienced HR Coordinator front desk and HRIS professional in Tampa. The role combines receptionist duties with HR administration, onboarding, and payroll-related tasks using ADP and Laserfiche.

You will manage confidential documents, coordinate travel, assist in recruiting and employee surveys, and support the CAO and HR team with varied administrative needs in a fast-paced environment.

Qualifications

• Proven experience as receptionist or front desk support.
• Strong HRIS experience and ADP platforms proficiency.
• Experience with onboarding and new employee orientation.
• Ability to handle confidential documents securely.
• Familiarity with wage garnishments a plus.
• Excellent written and spoken English skills.

Responsibilities

• Serves as a primary point of contact for human resources.
• Performs specialized administrative duties to support HR.
• Supports purchasing by researching items and obtaining quotes.
• Responds to inquiries regarding purchasing, personnel, facilities, and admin.
• Provides cross-functional support to HR team members.
• Coordinates employee surveys.
• Prepares presentation materials and edits content; creates web content.
• Composes correspondence, memoranda, forms, and reports.
• Performs basic statistical calculations for reports and presentations.
• Provides administrative support for the Chief Administrative Officer.
• Coordinates internal and external events such as job fairs and wellness initiatives.
• Arranges travel and travel reimbursements for staff.

Skills

Reception duties

ADP HR platforms

HRIS systems

Onboarding

Recruiting coordination

Filing

Call routing

Data entry

Education

High school diploma or equivalent

Associate's degree in related field

Tools

ADP Workforce

Laserfiche

Badge printer

Copier/scanner/printer

Desktop computer

Job description

SUMMARY OF RESPONSIBILITIES AND SKILLS NEEDED:

Front desk receptionist, switchboard, filing, new employee orientation, onboarding, I-9, E-Verify. HR Experience, Recruiting Coordinator. Great with technology. Familiar with wage garnishments. Experience handling confidential documents using ADP Workforce and Laserfiche, A PLUS!

ESSENTIAL JOB FUNCTIONS:

• Serves as a primary point of contact for human resources
• Performs specialized administrative duties required to support the Human Resources Office
• Supports purchasing requirements by researching items and obtaining price quotes, entering information into systems, coordinating requisition approvals, receiving purchase orders, and managing P-Card usage
• Responds to and initiates inquiries regarding purchasing, personnel, facilities, and administration. Explain policies and procedures, answers questions, and independently resolves problems.
• Provides cross-functional support to other human resources team members
• Coordinates employee surveys
• Prepares presentation materials for use by others, editing content and adding appropriate graphic and design elements; responsibilities include creating web content
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Preforms basic statistical calculations on data for reports and presentations
• Provides administrative support for the Chief Administrative Officer
• Participates in the coordination of internal and external events such as job fairs, benefits, annual enrollment, wellness fairs, and HART wellness initiatives
• Arranges and coordinates travel and travel reimbursement for staff

Required Skills:

Ability to speak, write, and understand English - Required

High school diploma or equivalent and five (5) years of related experience, or associate's degree in a related field. - Required / 5 Years

Work experience using HRIS Systems – Required/ 3 Years

Work experience with HR administration and HR coordinating processes – Required/ 3 Years

Experience using ADP HR platforms – Required/ 3 Years

Work experience with new employee orientation and onboarding – Required/2 Years

Experience with staff recruiting processes and guidelines - Required / 1 Year

Experience as a receptionist (call routing, filing, correspondence management) - Required / 1 Year

Experience doing employment verifications - Highly desired / 6 Months

Experience using a desktop computer, badge printer, copier/scanner/printer - Required