HR Administrative Assistant

Centers for Dialysis Care; Cleveland (OH); On-site; USD 28,000 - 34,000; Full time

Job summary

Centers for Dialysis Care is seeking an HR Administrator to provide administrative support across HRIS data entry, recruitment coordination, onboarding tracking, and employee file management. You will help with licensure checks, certifications, and credential renewals while maintaining confidentiality and accuracy in a fast-paced setting.

Responsibilities include handling onboarding, interviews, records in DocuWare, and engagement activities.

Qualifications

• High school diploma required; associate degree or HR coursework preferred.
• 2–3 years of administrative experience, preferably in Human Resources.
• Strong attention to detail, organization, and confidentiality.
• Proficiency with computers, HRIS systems, document management platforms and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and customer service orientation.

Responsibilities

• Provide administrative support to HRIS data entry, recruitment coordination, onboarding, and file maintenance.
• Maintain employee records in DocuWare; ensure accuracy and retention compliance.
• Assist with HRIS reporting and audits to support data integrity.
• Track licensure, CPR certifications, and credentials; renew reminders as needed.
• Coordinate interviews, candidate communication, and onboarding logistics.
• Support onboarding requirements, orientation, and badge/fingerprinting processes.
• Assist with engagement programs, wellness events, and vendor coordination.
• Support FMLA/LOA tracking, performance processes, and workers’ compensation filing.

Skills

HRIS data entry

Recruitment coordination

Onboarding support

Employee records management

Microsoft Office

Communication skills

Confidentiality

Education

High school diploma

HR coursework / Associate degree

Tools

DocuWare

HRIS systems

Job description

BASIC PURPOSE

Provide administrative and clerical support to the Human Resources department to ensure timely, accurate completion of HR processes. Assist with HRIS data entry, recruitment coordination, onboarding tracking, performance management support, leave tracking, employee file maintenance, employee engagement activities, and workers’ compensation documentation.

Salary Range: $20.00 - $25.00 per hour (DOQ)

ESSENTIAL RESPONSIBILITIES

HRIS & Employee Records

• Perform HRIS data entry including new hires, employee changes, terminations, and demographic updates; ensure accuracy and timely processing.
• Maintain employee personnel files in DocuWare including scanning, indexing, and organizing documents according to retention requirements.
• Assist with routine HRIS reporting and audits to support compliance and data integrity.
• Track and update employee licensure, CPR certifications, and other required credentials; maintain documentation in HRIS and DocuWare and send renewal reminders as needed.

Talent Acquisition

• Assist with recruitment activities including posting jobs, screening applications for minimum qualifications, and coordinating candidate communication.
• Schedule interviews, confirm availability with hiring managers, and prepare interview materials.
• Conduct follow‑up phone calls with candidates regarding application status, onboarding requirements, or missing documentation.

Onboarding & New Hire Processing

• Track completion of new‑hire onboarding requirements including physicals, drug screens, background checks, onboarding forms, and licensure verification, if applicable.
• Assist with new hire orientation including preparing materials, coordinating food orders, setting up the room, and greeting new employees.
• Support badge creation, fingerprinting appointments, and collection of required documents.

Employee Engagement & HR Program Support

• Track milestone dates, prepare award materials, coordinate distribution, and assist with event logistics.
• Assist with planning, communication, registration tracking, and setup for wellness initiatives and employee engagement activities.
• Support preparation and execution of appreciation week activities, including scheduling, communication drafts, supply ordering, setup, and coordination with vendors or internal departments.
• Provide administrative assistance for HR‑led engagement programs, including communication, attendance tracking, and vendor coordination.

Other Duties as assigned include, but are not limited to:

• Assist with FMLA/LOA tracking including logging documentation, updating spreadsheets, and communicating status updates to HR staff and managers.
• Support performance management processes by preparing forms, tracking completion, and organizing documentation.
• Assist with workers’ compensation filing including initial claim documentation, scanning reports, and follow‑up communication.
• Orders miscellaneous supplies along with business cards

EDUCATION, EXPERIENCE TRAINING AND LICENSES/REGISTRATIONS:

• High school diploma required; associate degree or HR coursework preferred.
• 2–3 years of administrative experience, preferably in Human Resources.
• Strong attention to detail, organization, and confidentiality.
• Proficiency with computers, HRIS systems, document management platforms and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and customer service orientation.