Human Resources Administrative Coordinator

AccessCNY, Inc.; City of Syracuse (NY); Vor Ort; USD 27.000 - 32.000; Vollzeit

Benefits dieser Stelle

Health insurance

401(k) match

Zusammenfassung

AccessCNY, Inc. is seeking a Human Resources Administrative Coordinator to support the HR and Learning & Development team. The role includes handling training imports, calendar maintenance in SharePoint, and maintaining training records at a busy agency in Syracuse, NY.

You will also assist with onboarding tasks, badge creation, ID management, and ensure compliance with employment laws, while acting as receptionist backup and maintaining confidential information.

Qualifikationen

• High School diploma or GED; proficient with standard office software and databases.
• Three years of experience with data management and tracking; ability to maintain accurate training records.

Aufgaben

• Assist with Litmos training imports.
• Monitor and update training calendars in SharePoint.
• Maintain training documentation files (scan, file, label).
• Monitor and run training reports; send reminders and notifications.
• Assist with preparation of training academy materials.
• Scan and file employee documents; upload documents to ADP employment records.
• Locate archive files; manage storage.

Ausbildung

High School diploma or GED

Tools

Litmos

SharePoint

ADP

PowerBI

Jobbeschreibung

Human Resources Administrative Coordinator

Reports to: Learning & Development Manager

Location: 1603 Court Street, Syracuse NY 13208

Pay Rate: $19.50 - $23 Hourly

Schedule: M-F: 8 a.m. – 4 p.m.

The people we care for come from all walks of life, and so do we. We strive to diversify our workforce, not because it’s the right thing to do, but because it makes our agency stronger!

About Us

With a history stretching back more than 70 years, AccessCNY is continually growing and expanding our reach. Offering person-centered services that empower individuals of all ages and abilities to reach their full potential as part of our community. Our focus is supporting individuals by ways of residential housing, mental health and clinical services, and immersing our participants in community engagement. Working closely with the Office for People with Developmental Disabilities and the Office of Mental Health, we support 27 housing locations and 3 administrative buildings.

About the Role

We are looking for a proactive employee to serve as support to the Human Resources and Learning & Development team as well as back up the agency receptionist.

Responsibilities include

• Assist with Litmos training imports
• Monitor and update training/Training Academy calendars in SharePoint
• Maintain training documentation files (Scan, file, label)
• Monitor and run training reports
• Send training reminders, invites & notifications to agency as needed
• Assist with preparation of training academy (copies, packets, etc)
• Scan and file employee documents
• Upload documentation to ADP employment documents
• Locate archive files in storage
• Monitor and complete suspensions (utilizing PowerBI, ADP, Litmos information)
• Assist with bi-weekly orientations, creating ID badges, copying I9 IDs, updating languages in ADP, etc.
• Maintain ADP background spreadsheet import
• Monitor and complete training suspensions (utilizing PowerBI, ADP, Litmos information)
• Maintain PowerBI document for all education/certification requirements
• Act as main point of contact for staff ID badges
• Serve as primary HR representative in support of reception coverage
• Work with receptionist to complete daily mail processes
• Conduct self in a professional manner
• Provide person-centered, quality services
• Observe confidentiality and safeguards all participant related information
• Follow Agency standards and procedures
• Ensure compliance with federal, state, and local employment laws and regulations, as well as company policies
• Perform Other Duties as Assigned

Education & Experience

High School diploma or GED, required. Must be able to independently perform standard administrative duties. Proficient use of computers, including Microsoft Office and database management required. Three years of experience with data management and tracking required.

Conditions of Employment

Must have a valid NYS driver’s license in accordance with the Agency Vehicle and Driving policy and transportation necessary to meet program needs.

Did you know that AccessCNY offers great health, dental and vision insurance? Additionally, we provide a 401(k) match upon hire, PTO, and 11 paid holidays.