Facilities Coordinator

AccessCNY, Inc.; City of Syracuse (NY); Hybrid; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) match

PTO

11 paid holidays

Job summary

AccessCNY, Inc. is seeking a proactive Facilities Coordinator in Syracuse, NY to provide administrative support and coordinate facility projects. The role involves handling work orders, maintaining files for drills and inspections, and ensuring timely completion of tasks.

Responsibilities include cross‑team collaboration with Finance and program management, plus reception coverage when needed. A high school diploma or GED is required; an associate degree is preferred, and a NYS driver’s license

Qualifications

• Word processing, Excel and database management skills are required.
• High school or GED is required; an associate degree is preferred.
• Must have a valid NYS driver’s license and be able to lift 50 pounds.

Responsibilities

• Check work orders in SharePoint daily and assign to team members.
• Document follow up of work orders in SharePoint with dates, delays, and completions.
• Maintain electronic files for fire drills and fire/sprinkler inspections for all buildings.
• Collaborate with the Director of Facilities to ensure tasks are performed and documented on schedule.
• Review correspondence and prepare mailings.
• Monitor vehicle inspections and registrations with Finance and program management.
• Arrange for vehicle repairs as requested by the Director, Facilities.
• Maintain and track EMOD documentation.
• Provide reception coverage as needed.
• Perform other duties as assigned.

Skills

Word processing

Excel

Database management

Education

High school/GED

Associate degree

Job description

Facilities Coordinator

Reports to: Director of Facilities

Location: 1603 Court Street Syracuse, NY 13210

Pay Rate: $19-$22

Schedule: Monday-Friday: 7:00 a.m. – 3:00 p.m.

The people we care for come from all walks of life, and so do we. We strive to diversify our workforce, not because it’s the right thing to do, but because it makes our agency stronger!

About Us

With a history stretching back more than 70 years, AccessCNY is continually growing and expanding our reach. Offering person-centered services that empower individuals of all ages and abilities to reach their full potential as part of our community. Our focus is supporting individuals by ways of residential housing, mental health and clinical services, and immersing our participants in community engagement. Working closely with the Office for People with Developmental Disabilities and the Office of Mental Health, we support 27 housing locations and 3 administrative buildings.

About the Role:

We are looking for a proactive employee to provide administrative support and project coordination to the Facilities team.

Responsibilities include:

• Check work orders in SharePoint daily and assign work orders to specific team members
• Document follow up of work orders in SharePoint, i.e. date expected to be completed, reason for delay, date completed, etc.
• Maintain electronic files for fire drills, and fire and sprinkler inspections for all Agency buildings and IRAs
• In collaboration with the Director of Facilities, ensure that all routine tasks are performed and documented within established time frames
• Review correspondence, and handle preparation of correspondence/mailing
• Collaborate with Finance and program management to monitor the completion of vehicle inspections, registrations, etc. within established time frames
• Arrange for vehicle repairs, as requested by Director, Facilities
• Maintain and track all documentation related to EMODs
• Provide coverage for reception, as assigned
• Perform Other Duties as Assigned

Education & Experience

High school/GED required; Associate degree, preferred. Must have Word processing, Excel and database management skills.

Conditions of Employment

Must have a valid NYS driver’s license in accordance with the Agency Vehicle and Driving policy and transportation necessary to meet program needs. Must be able to lift 50 pounds.

Did you know that AccessCNY offers great health, dental and vision insurance for employees working 30 hours or more weekly? Additionally, we provide a 401(k) match upon hire, PTO, and 11 paid holidays.