Human Resources Administrative Assistant

Viability, Inc; Westfield (MA); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Employer matched 403B

Tuition reimbursement

Generous paid time off

11 paid holidays

Training and development resources

Referral incentive bonus

Employee Assistance Program

Work-life balance

Job summary

Viability, Inc. is seeking a Human Resources Administrative Assistant in Westfield, MA. The role supports the HR office, maintains personnel files, and participates in orientation, workers’ comp processing, and audits.

The HR Admin collaborates with the Chief People Officer and HR team on administrative tasks and documentation. Responsibilities include managing the HR mailbox, phone line, and generating reports for newsletters, with a focus on compliance and records accuracy.

Qualifications

• High School Diploma, or GED, AA or Certificate in General Studies, Certified Administrative Professional (CAP), Certified Professional Secretary (CPS), or other Administrative Certification preferred
• At least two years related experience in an office environment required.

Responsibilities

• Provides administrative support for the Human Resources office and maintains employee personnel files and other records.
• Supports the new employee orientation, process of WC claims, and coordination of meetings and documentation for audits.
• Submits HR information and reports for newsletters, oversight of the HR mailbox and main phone line, and oversight of tenure awards.

Skills

Phone systems

Email

Office 365

Professional communication

Education

High school diploma or GED

AA or certificate in general studies

CAP certification

CPS certification

Tools

Office 365 applications

SharePoint

Teams

HRIS (willingness to learn)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Administrative Assistant

Westfield, MA, US

2 days ago Requisition ID: 3024

Salary Range: $22.50 To $24.50 Annually

Position: Human Resources Administrative Assistant

Location:Westield,MA

Rate of Pay:$22.50- $24.50 per hour

Hours:40 hours per week

Schedule:Monday – Friday 8:00am-4:00pm (flexibility on evenings to attend Job Fairs as required)

Summary

• The Human Resources Administrative Assistant provides administrative support for the Human Resources office, playing a key role in compliance, and record keeping. While directly reporting to the Chief People Officer, the assistant will support the HR department team members, including support for all activities involved within their administrative and project needs. The HR Admin is responsible for maintaining employee personnel files and other records. Additionally, the HR Admin participates in the new employee orientation, process of WC claims, coordinating meetings and documentation compliance for all audits, submission of human resources information and reports for newsletters, oversight of the HR mailbox and main phone line, and oversight and coordination of tenure awards.

Qualifications

• High School Diploma, or GED, AA or Certificate in General Studies, Certified Administrative Professional (CAP), Certified Professional Secretary (CPS), or other Administrative Certification preferred
• At least two years related experience in an office environment required.

Requirements

• Regularly interacts with members and the public on the phone and in a program setting.
• Develops positive working relationships with both internal and external stakeholders.
• Works under direct supervision within prescribed area and escalates other matters appropriately.
• Skilled in using phone systems, email, Office365 applications (word, excel, SharePoint, Teams, etc.), and willingness to learn Human Resources Information System (HRIS).
• The ability to communicate effectively and professionally in a business setting, verbally and in writing.
• Fluency in Spanish preferred.

“Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.”

Full-time Viability staff members are eligible for the following:

• Dependent care flexible spending account.
• Flexible Spending & Health Savings account.
• Pet-plan discount program offered through Fetch.
• Company paid Long-term Disability insurance.
• Company paid Short-term Disability insurance. (NY & OK employees only)

Benefits & Perks for all Viability staff members:

• Employer matched 403B contributions starting day 1 of employment.
• Eligible for Tuition Reimbursement.
• Generous paid time off.
• 11 Paid Holidays a year.
• Access to training and professional development resources through our comprehensive online learning platform.
• Referral Incentive bonus. For every friend, family member, or previous co-worker you refer to join our Viability team, you will receive an incentive bonus for each successfully hired candidate!
• Employee Assistance Program that provides confidential assistance for all life challenges.
• Work-life balance.

Who We Are

Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities inMassachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

Our Mission

Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.

Our Vision

Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.