Human Resources Administrative Assistant

Oglebay; West Virginia; Hybrid; USD 18,000 - 21,000; Full time

Job summary

Oglebay is seeking a Human Resources Administrative Assistant to support daily HR operations in Wheeling, WV. The role handles payroll maintenance, HR reporting, and filing while ensuring confidentiality.

The candidate should have an Associate's degree or equivalent experience, be proficient in MS Word/Excel and Adobe, and capable of using the ADP Payroll/Workforce System. Strong organizational skills are essential for this on-site position.

Qualifications

• Associate's degree or two years of related experience.
• Proficiency with MS Word/Excel and Adobe.
• Ability to learn ADP Payroll/Workforce System.
• Strong organizational and interpersonal skills.
• High level of discretion handling confidential information.

Responsibilities

• Greets HR visitors daily and answers questions about openings.
• Create and maintain HR reports and dashboards.
• Maintain confidential physical and digital personnel files and HR databases.
• Assist with payroll maintenance and, if needed, process payroll.
• Support job fairs and recruitments.
• Adhere to safety rules and policies; report concerns to HR.
• Interact professionally with the public and maintain positive relations.

Skills

Organizational skills

Interpersonal skills

Time management

Discretion

Education

Associate's degree

Tools

MS Word

MS Excel

Adobe

ADP Payroll/Workforce System

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Administrative Assistant

Full-Time Oglebay Park, Wheeling, WV, US

3 days ago Requisition ID: 1954

Salary Range: $13.00 To $15.00 Hourly

Supports and assists management in the daily operations of the Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

• Greets HR visitors daily, answers various questions including those regarding position openings, and distributes HR mail daily.
• Create and maintain HR related reports.
• Maintain confidential accurate physical and digital personnel files, update HR databases and reports.
• Assist with processing payroll maintenance information for bi-weekly payroll and ability to process payroll as needed.
• File new applicants, rehires and maintenance from previous payroll.
• Monitor and process payroll Turnaround Report from ADP Reporting System and distribute to respective departments.
• Proof, copy, and file disciplinary letters; completes and with VP approval completes letters for all No Call/No Show and Job Walk Off resignations.
• Processes employee injury reports as received.
• Complete required information for Workers Compensation Claims for VP approval, and submits Workers Compensation reports in a timely manner via internet.
• Maintain Workers Compensation files.
• Complete required information for Unemployment Claims for VP approval, and submits claim in a timely manner.
• Reviews drug screening invoices and approves payment.
• Assists with job fairs and recruitments.
• Maintains supplies and provides clerical support to other staff members as needed.
• Monitor newspaper for employee and/or related deaths and sends flowers.
• Requires application ability of MS Word/Excel, Adobe, and ADP Payroll/Workforce System or ability to learn the ADP Payroll/Workforce System and AI application.
• Complete appropriate trainings listed on the human resources Training Matrix.
• Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources.
• Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.

Strong organizational and interpersonal skills

Time management

High level of discretion for handling confidential information

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years of related experience and/or training; or an equivalent combination of education and experience.