Human Resources Administrative Assistant

Oglebay-1; Wheeling (WV); On-site; USD 18,000 - 21,000; Full time

Job summary

Oglebay Park in Wheeling, WV seeks a Human Resources Administrative Assistant to support daily HR operations in a full-time role. You will assist with payroll maintenance, filing, and reporting while maintaining confidential records and handling inquiries from staff and applicants.

The ideal candidate will have an associate’s degree or equivalent, strong organization and communication skills, and comfort with ADP Payroll/Workforce and MS Office tools.

Qualifications

• AA degree or equivalent education/experience required.
• Experience handling confidential information with discretion.
• Proficient in MS Word, Excel and ADP Payroll/Workforce System.

Responsibilities

• Greet HR visitors and answer questions about openings.
• Create and maintain HR reports and personnel files.
• Process payroll maintenance for bi-weekly payroll as needed.
• Assist with recruitment events and job fairs.
• Maintain supplies and provide clerical support to staff.

Skills

Organizational skills

Interpersonal skills

Time management

Discretion with confidential info

Education

Associate's degree (A.A.) or equivalent

Tools

MS Word

Excel

Adobe

ADP Payroll/Workforce System

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Administrative Assistant

Full-Time Oglebay Park, Wheeling, WV, US

Salary Range: $13.00 To $15.00 Hourly

Supports and assists management in the daily operations of the Human Resources Department.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

• Greets HR visitors daily, answers various questions including those regarding position openings, and distributes HR mail daily.
• Create and maintain HR related reports.
• Maintain confidential accurate physical and digital personnel files, update HR databases and reports.
• Assist with processing payroll maintenance information for bi-weekly payroll and ability to process payroll as needed.
• File new applicants, rehires and maintenance from previous payroll.
• Monitor and process payroll Turnaround Report from ADP Reporting System and distribute to respective departments.
• Proof, copy, and file disciplinary letters; completes and with VP approval completes letters for all No Call/No Show and Job Walk Off resignations.
• Processes employee injury reports as received.
• Complete required information for Workers Compensation Claims for VP approval, and submits Workers Compensation reports in a timely manner via internet.
• Maintain Workers Compensation files.
• Complete required information for Unemployment Claims for VP approval, and submits claim in a timely manner.
• Reviews drug screening invoices and approves payment.
• Assists with job fairs and recruitments.
• Maintains supplies and provides clerical support to other staff members as needed.
• Monitor newspaper for employee and/or related deaths and sends flowers.
• Requires application ability of MS Word/Excel, Adobe, and ADP Payroll/Workforce System or ability to learn the ADP Payroll/Workforce System and AI application.
• Complete appropriate trainings listed on the human resources Training Matrix.
• Adhere to Wheeling Park Commission’s safety rules and policy; refer any and all safety concerns to department manager, safety committee or human resources.
• Interact with the public with a cheerful and positive attitude, solve guest problems and complaints in a proper manner, and maintain harmonious working relationships with fellow employees.

Strong organizational and interpersonal skills

Time management

High level of discretion for handling confidential information

EDUCATION and/or EXPERIENCE

Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years of related experience and/or training; or an equivalent combination of education and experience.