Human Resources Administrative Assistant

Family Medical Centers; United States; On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

STD

LTD

401K

PTO

Holidays

Job summary

Cumberland Family Medical Center (CFMC) is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. The role focuses on maintaining employee records, aiding onboarding, and ensuring smooth HR operations in a patient-centered care environment.

The successful candidate will handle confidential information, coordinate recruitment tasks, and assist with HR projects.

Qualifications

• Experience handling HR records and maintaining confidentiality.
• Ability to coordinate HR processes including onboarding and documentation.
• Strong administrative and organizational skills with attention to detail.
• Effective communication with staff and management in a fast-paced environment.

Responsibilities

• Maintains HR and personnel records with strict confidentiality.
• Answers employee requests and refers escalated issues to the HR Director.
• Verifies I-9 documentation and maintains information.
• Assists with background checks for new hires and recruitment processes.
• Updates HRIS with employee changes and processes paperwork.
• Assists with terminations and performance review forms.
• Supports HR Director on research projects and special assignments.
• Schedules interviews and meetings as requested.
• Performs clerical duties: photocopying, filing, mail processing.
• Prepares new employee files and correspondence.

Skills

Problem solving

Interpersonal Skills

Oral communication

Written Communication

Planning/organizing

Quality control

Adaptability

Dependability

Safety and security

Job description

HR Administrative Assistant

Cumberland Family Medical Center (CFMC) operates a Federally Qualified Health Center (FQHC) offering a wide range of health and social services at multiple sites throughout Kentucky. We seek employees who support our mission and who actively contribute to our service-driven environment by enhancing patient experience and improving productivity. CFMC offers compassionate care, uncompromising service and clinical excellence. We offer a collaborative environment with excellent benefits, wage/salary commensurate with experience and relevant work experience.

The Human Resources Administrative Assistant provides essential administrative and organizational support to the Human Resources department, helping ensure efficient daily operations and a positive employee experience. This position assists with maintaining employee records, coordinating HR processes, preparing documentation, and supporting recruitment, onboarding, and other employee-related activities. The ideal candidate is detail-oriented, organized, professional, and committed to maintaining confidentiality while supporting the organizations workforce and overall human resources initiatives.

Duties and Responsibilities:

• Maintains all matters of HR and personnel in strict confidence
• Performs customer service functions by answering employee requests and questions refers escalated issues to Director of Human Resources
• Verifies documentation I-9 and maintains information.
• Submits online investigation requests and assists with new employee background checks.
• Updates HRIS with employee change requests and processes paperwork.
• Assists with processing of terminations.
• Assists with the preparation of the performance review forms.
• Assists HR Director with various research projects and/or special projects.
• Assists with recruitment and interview process.
• Schedules meetings and interviews as requested by HR Director.
• Makes photocopies, faxes documents and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists or prepares correspondence.
• Prepare new employee files.
• Processes mail.
• Other duties as assigned.

Qualifications

Competency :

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control demonstrates accuracy and thoroughness and monitors your own work to ensure quality.
• Adaptability, the individual adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Schedule Requirements:

Full-time position, 5 days per week, 100% in office.

Work schedules are set at the discretion of CFMC and may be adjusted at any time based on the operational needs of the organization.

Benefits: Health, Vision, Dental, Life, STD, LTD, 401K, PTO, and Holidays