Human Resources Assistant

Health First Community Health Center; Providence (KY); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Full Benefits

Retirement Savings

Work-Life Balance

Job summary

Health First Community Health Center is seeking an HR Assistant to support daily HR operations, maintain confidential employee records, and assist with recruitment and onboarding processes. The role collaborates closely with the HR Director to ensure accuracy, compliance, and a positive employee experience.

The position emphasizes organization, discretion, and strong communication, with a Monday–Friday day shift and a focus on confidentiality in a medical setting.

Qualifications

• Associate degree in Business Administration or a health-related field preferred.
• Minimum of three (3) years of HR/payroll experience in a medical setting preferred.
• Proficiency in Microsoft Office required; experience with Electronic Medical Records (eClinicalWorks) is a plus.

Responsibilities

• Recruitment & onboarding: screen applicants, schedule interviews, coordinate with candidates.
• Administrative support: answer phones, payroll verifications, prepare HR materials.
• Employee records & compliance: maintain confidential records, update HR systems, respond to inquiries.
• Additional support: assist with payroll questions and HR events.

Skills

Highly organized

Discretion/confidentiality

Strong communicator

Independent work

Detail-oriented

Education

Associate degree in Business Administration or health-related field

Tools

Microsoft Office

eClinicalWorks

Job description

Description

Join Our Team as an HR Assistant!

Base Location: Providence, KY

Schedule: Monday – Friday, Day Shift (40 hours per week)

We are seeking a dependable and detail-oriented HR Assistant to support the daily operations of our Human Resources department. This role works closely with the HR Director to provide administrative and clerical support while ensuring confidentiality, accuracy, and professionalism in all HR functions.

If you enjoy working behind the scenes to keep things organized, efficient, and running smoothly—this is your kind of role.

Why Work With Us?

We value our team members and provide a comprehensive benefits package to support your success, including:

• Full Benefits: Medical, dental, and vision insurance.
• Retirement Savings: 401(k) plan with employer contributions.
• Work-Life Balance: Monday–Friday schedule, 10 paid holidays, and generous PTO.

Summary of Duties

The HR Assistant supports the Human Resources department by handling administrative tasks, assisting with recruitment and onboarding, maintaining employee records, and ensuring compliance with organizational policies. This role plays a key part in maintaining accurate documentation and supporting a positive employee experience.

Essential Responsibilities

Recruitment & Onboarding

• Assist with recruiting efforts, including screening applicants, scheduling interviews, and coordinating communication with candidates.
  
• Support hiring processes such as background checks, drug screens, and credential verification.
  
• Assist with and/or conduct new hire orientation.
  

Administrative Support

• Provide clerical support to the HR department, including answering phones and handling employment verification requests.
  
• Prepare correspondence, reports, and HR-related materials.
  
• Assist in coordinating HR-related events such as trainings, wellness programs, and enrollment activities.
  

Employee Records & Compliance

• Maintain accurate and confidential employee records (electronic and hard copy), including FMLA, payroll, attendance, and credentialing documentation.
  
• Update and maintain HR systems, portals, and documentation.
  
• Respond to routine employee and applicant inquiries regarding policies, benefits, and processes, escalating as needed.
  

Additional Support

• Assist with payroll-related tasks, including answering employee questions and resolving processing issues.
  
• Support meetings, recruiting events, and educational outreach efforts.
  
• Perform other duties as assigned to support departmental and organizational needs.

What We’re Looking For

We’re seeking someone who is:

• Highly Organized and able to manage multiple priorities
• Professional, discreet, and committed to confidentiality
• A strong communicator with excellent interpersonal skills
• Comfortable working independently with minimal supervision
• Detail-oriented and dependable in a fast-paced environment

Requirements

EDUCATION AND/OR EXPERIENCE: Associate degree in Business Administration or a health-related field preferred. Minimum of three (3) years of experience performing HR and/or payroll-related functions in a medical setting preferred. Proficiency in Microsoft Office required; experience with Electronic Medical Records (eClinicalWorks) is a plus.

Candidates must demonstrate strong communication, organization, and multitasking abilities, along with a clear understanding of confidentiality and professionalism in the workplace. Must have a valid drivers license and be willing to submit a background check and oral drug screen.

ADA REQUIREMENTS: Constant interpersonal skills, teamwork, customer service, reading, speaking, writing and understanding English, and problem analysis. Frequent creativity, mentoring, presentations/teaching. Frequent decision making and independent judgment or action. Frequent keyboarding, sitting, standing, hearing and talking. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ORGANIZATIONAL DISCLAIMER: Job descriptions are designed to outline primary duties, responsibilities and qualification requirements, and should not limit additional duties and responsibilities as assigned. It is our expectation that each employee offers their services wherever and whenever deemed necessary to ensure the success of the organization.

As an Equal Opportunity/Affirmative Action Employer, RHCA, does not discriminate on the basis of race, color, sex, national origin or ancestry, religion, marital status, age, disability status, veteran status or any other reason prohibited by law.